Risk Register
| Area of risk | Risk Identified | Date Updated | Risk Level (H/M/L) | Management of Risk | Comment | Risk Owner |
|---|---|---|---|---|---|---|
| Anti-social behaviour (ASB) | ASB on all land/property owned by Melton Parish Council | 14/06/2023 | H | There is now improved CCTV and better lighting and the lack of seating at the Pavilion appears to have deterred people loitering. Agreed to reduce risk to Low by FERM on 14/12/22. Increased to High on 19/04/23 due to vandalism to the public toilet and reports of drug taking and dealing in the parish. Residents are advised to report any incidents of ASB to the police via 101 (phone or online) and Cllr Crawford is going to connect with the Safer Neighbourhood Team. | Continue to monitor | Full Council and Recreation |
| Financial | Financial risks facing the Council | 13/09/2023 | H | Members of the Council are conscious that economic uncertainties and unforeseeable events may well have a serious impact on the Council’s financial position, and this risk will be closely monitored. Strategies for mitigation will be developed as required. A Budget Risk EMR has been created at the end of FY 2021/22 as part of this mitigation strategy. It was agreed to increase the rating to High on the 28th September due to the current economic uncertainty in the country. The Council will exercise tight control over expenditure in this FY. The Precept for 23/24 has been increased and a further £5k added to the Budget Risk EMR (making it £10k). Steps are being taken to address the risk of sums not covered by the FSCS, as highlighted by the Internal Auditor | Continue to monitor and manage | Full Council |
| Staffing | Project / work overload / Staffing issues/ Illness | 13/09/2023 | H | Steps taken by the Council to reduce the staffing workload have been successful. The reduction of meetings and the change to Working Groups has resulted in a more manageable workload and the ability to work proactively rather than just reactively. However the risk remains high as with only three members of staff if there are any absences or changes the impact on the Council will be significant. | Monitor | Full Council and FERM |
| Pavilion | Pavilion project | 08/02/2023 | L | Planning consent for the new pavilion was granted on 25 May and further instructions issued to the architect in terms of demolition of the existing structure, maintenance of services, designing out crime as far as possible in the new building and wc provision. Prices for the demolition contract were obtained and a decision on letting the contract was made at Full Council on 22 September. The appointed contractor demolished the building in Dec 2021. The build contractor was appointed in March 2022 and work commenced on the 28th March 2022. A Working Group has been established to manage the project and monitor the risks. Cost savings will be made where possible. The rating was increased to High on the 28th September 2022 due to an increase in costs and a delay to finishing because of the access road issue. Risk reduced to low in November 22 as access road has been built and the Pavilion is so near to completion. The Pavilion is now open and some snagging issues remain. The 6 month defect review took place on the 9th February 2023. Once these snags are completed the risk will be removed from the register. | Monitor | Full Council |
| Maintenance Officer | Managing risks associated with the employment of the Council’s Maintenance Officer | 15/09/2021 | L | Training modules in Health and Safety and Working at Height delivered for Village Handyperson. 1-1 training undertaken on safe use of a petrol strimmer / brushcutter on 28 January 2019. Keep in view for additional training requirements. Accreditation for qualification on carrying out Play Area checks was renewed on 11 August 2021. | Monitor | Full Council and Recreation |
| Divested Land | Additional unexpected costs | 09/02/2022 | M | Provision of Sinking Fund EMR. Regular maintenance and checks carried out. | Monitor | Full Council and Recreation |
| Pavilion Operations | Managing risks associated with the operation of the new Pavilion | 19/04/2023 | M | The full running costs of the Pavilion are unknown due to rising inflation and uncertainty on how often it will be hired. Costs and charges will be monitored and adjusted where necessary. Could be ASB issues especially with the public toilet. Risk increased to High in Nov 22 as it is about to open. Risk reduced to Medium in April 23 as now that the Pavilion has been running for 4 months and there is a better estimate on costs and income the financial risks have reduced. | Monitor | Full Council and Recreation |
| Councillor Absence | If all 2nd authorising Councillors are away simultaneously very limited payment options are available to the office and emergency decision making is limited. | 20/07/2022 | L | Mitigated by office collating Councillor holiday dates. Financial Regs will be updated to allow Clerk/Asst Clerk to authorise and 2nd authorise payments in an emergency. | Monitor | Full Council and FERM |
| Communications | If the Melton Messenger stops being printed and distributed the Council's method of communicating with all households will be severely impacted. | 13/09/2023 | M | Liaise with St Andrews and consider alternative options. | Monitor | Full Council |
