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Risk Register

Risk Register

Risk Register

Area of riskRisk IdentifiedDate UpdatedRisk Level (H/M/L)Management of RiskComment
Anti-social behaviour (ASB) ASB at the Playing Fields/Pavilion/Car Park/Hall Farm Road Sports Ground09/02/22MCCTV is operational covering the car park and pavilion areas of the playing field. Due to an increase in ASB Full Council at the AGM on 5 May agreed that the risk rating would be increased to HIGH. This was subsequently reduced to Medium after a period of no further issues. Advice has been provided by the police in relation to designing out crime as far as possible in respect of the design of the replacement pavilion, and the recommendations passed on to the architect. The Pavilion was demolished in Dec 2021. Residents/Cllrs advised to report any ASB via 101 online.
Risk Owner - Recreation
Continue to monitor
FinancialFinancial risks facing the Council 28/09/22HMembers of the Council are conscious that economic uncertainties and unforeseeable events may well have a serious impact on the Council’s financial position, and this risk will be closely monitored. Strategies for mitigation will be developed as required. A Budget Risk EMR has been created at the end of FY 2021/22 as part of this mitigation strategy. It was agreed to increase the rating to High on the 28th September due to the current economic uncertainty in the country.
Risk Owner – Full Council
Continue to monitor and manage
Covid-19General30/03/22LAll restrictions have been lifted and meetings are taking place face to face. However infection rates remain high and there is a risk that staff and/or members could be infected resulting in an impact on the effectiveness of the Council. Review again in Dec 22 at FERM.
Risk Owner – Full Council
Continue to monitor and follow Regulations/Guidance
StaffingProject / work overload / Staffing issues09/11/21MConcern that having too many projects open at the same time may lead to failure. Need to monitor workload and be realistic about what it is possible to achieve.
Risk initially mitigated by recruitment of additional staff member in April 2019. Revised job descriptions agreed and new roles assigned in November 2019. Revised working hours in place from 1 April 2020. Further revised job descriptions implemented from 1 October 2021. A new Clerk and Executive Officer has been appointed from 1 January 2022. A new Clerk and Assistant Clerk were appointed in Jan 2022. Concerns that risks are greater in period of change / handover.
Risk Owner – FERM / Full Council
Monitor
PavilionPavilion project16/11/22LPlanning consent for the new pavilion was granted on 25 May and further instructions issued to the architect in terms of demolition of the existing structure, maintenance of services, designing out crime as far as possible in the new building and wc provision. Prices for the demolition contract were obtained and a decision on letting the contract was made at Full Council on 22 September. The appointed contractor demolished the building in Dec 2021. The build contractor was appointed in March 2022 and work commenced on the 28th March 2022. A Working Group has been established to manage the project and monitor the risks. Cost savings will be made where possible. The rating was increased to High on the 28th September 2022 due to an increase in costs and a delay to finishing because of the access road issue. Risk reduced to low in November 22 as access road has been built and the Pavilion is so near to completion

Risk Owner – Full Council
Monitor
Maintenance OfficerManaging risks associated with the employment of the Council’s Maintenance Officer15/09/21LTraining modules in Health and Safety and Working at Height delivered for Village Handyperson. 1-1 training undertaken on safe use of a petrol strimmer / brushcutter on 28 January 2019. Keep in view for additional training requirements.
Accreditation for qualification on carrying out Play Area checks was renewed on 11 August 2021.
Risk Owner – Recreation
Monitor
Governance and AccountabilityClerk to have specific qualifications for MPC to be eligible to adopt the power of general competence 02/12/21LFERM Committee to keep in view. The Clerk has achieved the CiLCA qualification. However under the legislation for the Council to be eligible not only does the Clerk have to hold the qualification but also 2/3rds of Councillors need to have been elected rather than co-opted. Currently this is not the position in Melton.
Risk Owner - FERM
Monitor
Divested LandAdditional unexpected costs09/02/22MProvision of Sinking Fund EMR. Regular maintenance and checks carried out. Risk Owner - RecreationMonitor
Pavilion OperationsManaging risks associated with the operation of the new Pavilion16/11/22HThe full running costs of the Pavilion are unknown due to rising inflation and uncertainty on how often it will be hired. Costs and charges will be monitored and adjusted where necessary. Could be ASB issues especially with the public toilet. Risk increased to High in Nov 22 as it is about to open.Risk Owner - Full CouncilMonitor
Councillor AbsenceIf all 2nd authorising Councillors are away simultaneously very limited payment options are available to the office and emergency decision making is limited.20/07/22LMitigated by office collating Councillor holiday dates. Financial Regs will be updated to allow Clerk/Asst Clerk to authorise and 2nd authorise payments in an emergency. Risk Owner - FERM/Full CouncilMonitor