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FRM(22)A02 Agenda for meeting of FERM Committee on 13th April 2022

FERMFERM Agendas & Papers Uploaded on April 7, 2022

FRM(22)A02

 FINANCE, EMPLOYMENT AND RISK MANAGEMENT COMMITTEE                                                                                                                 

To Members of Melton Parish Council Finance, Employment and Risk Management Committee:

Dear Councillor,

You are summoned to attend the Ordinary Meeting of Melton Parish Council Finance, Employment and Risk Management (FERM) Committee to be held on Wednesday 13th April 2022, commencing at 19:00, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Clerk and Executive Officer to the Council

7th April 2022

“The Committee shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.”

Agenda – Part One – Open to the Public

Item No         Item to be discussed

22.12              To receive apologies for absence

22.13              Declarations of Interest

22.13.01            To receive Amendments to the Register

22.13.02           To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

22.13.03           To receive Declarations of Non-Pecuniary Interest in Respect of Items on the Agenda

22.13.04           To consider Full / Partial Dispensations for Pecuniary Interests Declared

22.14              Public Participation Session     

The opportunity for members of the public to ask questions of their Councillors about matters within the remit of FERM Committee.

22.15              To approve the Minutes of the Previous Meeting

Meeting held on 9th February 2022 (FRM(22)M01 and FRM(22)M01 CONFIDENTIAL previously distributed).

22.16              To consider Financial and Internal Control matters

22.16.01           To consider the Management Accounts for the period 1 April 2021 to 31 March 2022

Papers FRM(22)16.01 and FRM(22)16.01a-k

22.16.02           To review the budget for 2022/23

Papers FRM(22)16.02 and FRM(22)16.02a

22.16.03           New Finance software system

Clerk to report

22.16.04           Internal and External Audit arrangement for 2022/23

Clerk to report

22.16.05           Bank Accounts

To consider closing the Barclays accounts and opening a Lloyds savings account and to approve adding the Asst Clerk to the accounts. Paper FRM(22)16.05 Clerk to report

22.16.06            District CIL

To receive an update on the letter sent to ESC’s CEO regarding District CIL spend in the parish. Papers FRM(22)16.06a and FRM(22)16.06b. Clerk/Cllr Banks to report

22.16.07            General and Earmarked Reserves

Paper FRM(22)16.07 Cllr Banks to report

22.16.08            Standing Orders and Financial Regs (referral from Full Council)

To consider review of Standing Orders and Financial Regs in relation to Procurement changes received from NALC. Clerk to report

https://melton-suffolk-pc.gov.uk/documents/financial-regulations/

https://melton-suffolk-pc.gov.uk/documents/standing-orders/

22.17              To review risk management issues

22.17.01            Risk Register

https://melton-suffolk-pc.gov.uk/documents-base/risk-register/

22.18              To consider employment matters

22.18.01           Staffing report and request from Maintenance Officer

Clerk to report

22.19              To consider governance matters

22.19.01            Report of decisions made by Clerk / Assistant Clerk under the Openness of Local Government Bodies Regulations 2014

Paper FRM(22)19.01 Clerk to report

22.20              1st Floor Lease

Clerk to report

22.21              Finance Committee Chair’s urgent business

22.22              Date of next meeting

The next meeting will take place on Wednesday 20th July 2022, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT

Please note that meetings may be filmed, photographed, recorded or reported about.