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MPC(22)11 Report regarding proposed Melton Fete 4th June 2022

Agendas & PapersFull Council Uploaded on January 17, 2022

MPC(22)22.11

Report regarding proposed Melton Fete 4th June 2022

This report sets out the current position with regard to the organisation of the proposed Melton Fete.

Introduction

The Fete is to maintain its traditional theme and we have secured most of the key participants who can deliver this.  There will be the opportunity to widen activities to include some tennis and football challenges and we anticipate that Paws of Parham will be able to offer a dog show.

Stallholders, Demonstrations and Activities

To date 19 participants have confirmed that they would like to be involved in the fete. This does not include St Andrews or the MPC contributions. This includes 11 stallholders, 4 activity based groups, 3 demonstrations and 1 ice cream van.  Chris the Clown has confirmed.

A number of organisations are yet to confirm they can participate and this includes Suffolk Wildlife Trust, Ryan Gander Studios, Woodbridge FC and Melton Village Produce.

St Andrew’s participation, which I understand includes a tea tent, flower arranging and messy church, will be contacted to confirm arrangements.

MPC carries out a number of activities at the Fete and this will need to be co-ordinated.  I understand this includes a coconut shy, tombola, white elephant stall, penalty shoot -out, BBQ and ‘welly wanging’.

Disbanded groups and those unable to participate

A number of groups will not be taking part and this includes Melton Folk, Melton Local History Society, Donkey Rides, the Viking Ship, Cake Stall and Melton Primary School.  Ill health and logistical factors are the main reasons given. Melton Primary School regrets that it cannot take part but because the fete falls in half term it is impossible for them to guarantee staff attendance.

Organisations yet to be approached and/or followed up

There are several organisations yet to be approached or chased for a response.  This includes Tai Chi, Punch and Judy, Alternative to Donkey Rides, Melton Brownies and Woodbridge Guides, Sweet Stall and Strength Tester, Tennis Challenge, Woodbridge Scouts (1st and 5th), St Audry’s, Coach and Horses and Motorised Cycles. (St Audry’s are holding a Jubilee event on the 3rd June)

Additional Participants Required

MPC may decide to provide another food offer and this could be a Wood Fired Pizza, and we may also need another cake stall.  As Melton Folk cannot participate this year MPC need to decide if we would like to find alternative musicians.

Fundraising

Fundraising will be put in hand this month and local business will be approached to include Flagship, Honey and Harvey, Poppies Pantry and those on Riduna Park and trading estate.

Advertising and Publicity

This will need to be put in hand once the programme and participants are confirmed. Date to be agreed.

Working Group

It is suggested that a working group is formed to co-ordinate and consider the logistics required to facilitate the fete. The group would meet the first week in February and monthly thereafter. Members are asked to volunteer to join this working group. Councillor Biggle will report back to Full Council in March.

Recommendations

Councillors are asked to:

  • Confirm that the above proposals meet with their approval or to make suggestions or alterations if required
  • Agree that a small working group should convene monthly to co-ordinate and consider the logistics required to facilitate the fete.

 

Cllr Charmaine Biggle

January 2022