MPC(22)A01 Agenda for Full Council Meeting 19th January 2022

Agendas & PapersFull Council Uploaded on January 13, 2022



To Members of Melton Parish Council:


Dear Councillor,


You are summoned to attend the Ordinary Meeting of Melton Parish Council to be held on Wednesday 19th January 2022, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.


Pip Alder

Clerk and Executive Officer to the Council

13th January 2022

Agenda – Part 1/1 – Open to the Public

Item No              Item to be discussed

22.01                  To receive apologies for absence


22.02                  Declarations of Interest

22.02.01                To receive Amendments to the Register

22.02.02               To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

22.02.03               To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda

22.02.04               To consider Full / Partial Dispensations for Pecuniary Interests Declared


22.03                 Public Participation Session 

22.03.01               To receive a Report from the District Councillor

22.03.02               To receive a report from the County Councillor

22.03.03               To consider village matters raised by Members of the Public or Councillors                           

The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

22.03.04                To receive a presentation on the Deben Climate Focus Area from Cllr O’Nolan from Woodbridge Town Council


22.04                  To approve the Minutes of the Ordinary Meeting of Full Council held  on 17th November 2021

Minutes MPC(21)M07

22.05                  To consider co-option to the Council in respect of the vacancy

Prospective Councillor to introduce themselves and answer any questions from Members


22.06                  To receive and consider Minutes of Committees

22.06.01                Finance Employment and Risk Management (FERM) Committee 8th December 2021

Minutes FRM(21)M05 (Draft) and FRM(21)M05 CONFIDENTIAL (Draft)

22.06.02                Planning and Transport Committee 1st December 2021

Minutes PLA(21)M08 (Draft)

22.06.03               Recreation Committee 12th January 2022

 Minutes REC(22)M01 (Draft)


22.07                  To consider financial and internal control matters

22.07.01                To receive and consider the financial management reports for the period 1 April  2021 to 31 December 2021

Papers MPC(22)07.01 and MPC(22)07.01a-k

22.07.02                To consider the budget spreadsheet

Paper MPC(22).07.02

22.07.03                To consider and adopt the final budget for 2022/23

Papers MPC(22)07.03

22.07.04                To approve the Precept request for 2022/23

Paper MPC(22)07.04

22.07.05                To consider risk issues

22.07.06                To consider update report on Community Infrastructure Levy (CIL) funded projects

 Nine-month status report and any additional new requests for CIL. Paper MPC(22)07.06

22.07.07                To approve adding additional Councillors as signatories to the Suffolk Building Society Accounts

Clerk to report

22.07.08                To note the urgent decisions made by the Emergency Decision Making Body (as agreed at the meeting of Full Council on 5th May 2021)

Paper MPC(22)07.08

22.07.09                Use of the Debit Card

Paper MPC(22)07.09

22.07.10                To approve requests from Recreation Committee arising from Recreation Meeting on 12th January 2022

Paper MPC(22)07.10

22.08                  To receive a report on the appointment of the new Assistant Clerk  

Cllr Gradwell to report


22.09                 To receive an update on the Pavilion Project

Paper MPC(22.09) Clerk/Cllr Gradwell to report


22.10                 The Queen’s Platinum Jubilee event – June 2022

 Cllr Abbott/Cllr Porter to report

22.11                 Jubilee Fete event – June 2022

Paper MPC(22)11 Cllr Biggle to report

22.12                  Statement of Intent to Protect Environment

Paper MPC(22)12 Clerk to report


22.13                To receive and consider reports from representatives to Outside Bodies

22.13.01                 Burness Parish Room Management Committee

 Cllr Gradwell to report

22.13.02                 Melton Trust       

 Cllr Martin to report and for Councillors to agree the Council Trustee nominee

22.13.03                 Melton Primary School 

 Clerk to report

22.13.04                 Melton Messenger

Cllrs Porter and Brown to report

22.13.05                 ASB Co-ordination meetings 

Cllr Gradwell to report

22.13.06                 Sizewell C update

Cllr Banks / Clerk to report

22.13.07                 Suffolk Association of Local Councils (SALC)

Cllr Porter to report


22.14                To consider Items for the Melton Messenger

22.15                Chairman’s urgent business

 22.16                  Date of next meeting

The next meeting of Full Council will take place on Wednesday 23rd March 2022, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT. An additional special meeting to discuss the Pavilion tenders is likely to be arranged for late February 2022.


Please note that meetings may be filmed, photographed, recorded or reported about.