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MPC(22)A03 Agenda for Full Council Meeting 30th March 2022

Agendas & PapersFull Council Uploaded on March 17, 2022

MPC(22)A03                                                                                                                       

                                                                                                                                                          

To Members of Melton Parish Council:

 

Dear Councillor,

You are summoned to attend the Ordinary Meeting of Melton Parish Council to be held on Wednesday 30th March 2022, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

 

Pip Alder

Clerk and Executive Officer to the Council

21st March 2022

 

The Committee shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.

 

Agenda – Part 1/2 – Open to the Public

Item No            Item to be discussed

22.22                     To receive apologies for absence

22.23                      Declarations of Interest

22.23.01                 To receive Amendments to the Register

22.23.02                To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

22.23.03                To receive Declarations of Non-Pecuniary Interest in Respect of Items on the Agenda

22.23.04                To consider Full / Partial Dispensations for Pecuniary Interests Declared

22.24                      Public Participation Session 

22.24.01                To receive a Report from the District Councillor

22.24.02                To receive a report from the County Councillor

22.24.03                To consider village matters raised by Members of the Public or Councillors                                   The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

22.24.04                Statement by the Chair on the Annual Melton Award

22.25                      To consider co-option to the Council in respect of the vacancy

Prospective Councillor to introduce themselves and answer any questions from Members

22.26               To approve the Minutes of Full Council and Special Full Council

22.26.01                MPC(22)M01 Minutes of Full Council from 19th January 2022

22.26.02                MPC(22)M02 Minutes of Special Full Council from 2nd March 2022

22.27                  Community Governance Review

To agree the Council’s response to the CGR (MPC(22)27)

District-CGR-Terms-of-Reference.pdf (eastsuffolk.gov.uk)

22.28               To receive and consider Minutes of Committees

22.28.01                Finance Employment and Risk Management (FERM) Committee 9th February 2022

                              Minutes FRM(22)M01 (Draft) and FRM(22)M01 CONFIDENTIAL (Draft)

22.28.02                Planning and Transport Committee 26th January and 9th March 2022

                               Minutes PLA(22)M01 (Draft) and PLA(22)M02 (Draft)

22.28.03               Recreation Committee 15th March 2022

                          Minutes REC(22)M02 (Draft)

22.29                To consider Financial and Internal Control Matters

22.29.01                To receive and consider the financial management reports for the period 1 April 2021 to 28 February 2022

                               Papers MPC(22)29.01 and MPC(22)29.01a-h

22.29.02                To consider the budget report

Paper MPC(22).29.02

22.29.03                To approve requests from Recreation and Planning and Transport Committees arising from March meetings

                            Paper MPC(22)29.03

22.29.04                To review and consider the report on Community Infrastructure Levy (CIL) funded projects

Paper MPC(22)29.04

22.29.05                To review and confirm the Council’s Standing Orders

https://melton-suffolk-pc.gov.uk/wp-content/uploads/2020/09/Standing-Orders-v11-May-2021.pdf

22.29.06                To review and confirm the Council’s Financial Regs

https://melton-suffolk-pc.gov.uk/documents/financial-regulations/

22.29.07                To consider risk issues

https://melton-suffolk-pc.gov.uk/documents-base/risk-register/

22.29.08                To review the Internal Control Policy for the year ending 31 March 2022

Paper MPC(22)29.08

22.29.09              To receive an update on the Internal Audit arrangements

22.29.10               To review the Council’s Asset Register as at 31 March 2022

https://melton-suffolk-pc.gov.uk/wp-content/uploads/2022/03/MPC2229.10-Asset-register.pdf

https://melton-suffolk-pc.gov.uk/wp-content/uploads/2022/03/Land-and-Building-Asset-Register.pdf

22.30                     To receive an update on the Pavilion Project

                                 Clerk to report

https://melton-suffolk-pc.gov.uk/recreation/pavilion-project/

22.31                   The Queen’s Platinum Jubilee Weekend

                              Cllr Porter and Clerk to report

22.32                  Jubilee Fete event – June 2022

                             Paper MPC(22)32 Cllr Biggle to report

22.33                  To consider arrangements for meetings for 2022/23

Paper MPC(22)33

22.34                  Annual Parish Meeting

Cllr Porter to report

22.35                  To receive and consider reports from representatives to Outside Bodies

22.35.01             Burness Parish Room Management Committee

                               Cllr Gradwell to report

22.35.02             Melton Trust       

                               Cllr Martin to report

22.35.03             Melton Primary School 

                               Clerk to report

22.35.04            Melton Messenger

                              Cllrs Porter and Brown to report

22.35.05            ASB Co-ordination meetings 

                               Cllr Gradwell to report

22.35.06            Sizewell C update

Cllr Banks / Clerk to report

22.35.07           Suffolk Association of Local Councils (SALC)

Cllr Porter to report

22.36                 To consider Items for the Melton Messenger

22.37                 Chair’s urgent business

22.38                Date of next meeting

The next meeting of Full Council will take place on Wednesday 11th May 2022, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT. The Annual Parish Meeting is taking place on Wednesday 27th April 2022 at the Burness Parish Rooms at 7.30pm.

 

Part 2/2 – Confidential

Exempt / Confidential Items

It is recommended that the public be excluded from the meeting for the following items of business on the grounds that they relate to matters of commercial confidentiality.

Item No             Item to be discussed


22.39                 To approve new payscales for staff
Paper MPC(22)39

22.40               To consider legal issue arising from lease of land at Hall Farm Close
Paper MPC(22)40

 

Please note that meetings may be filmed, photographed, recorded or reported about.