MPC(24)121.06 EMR Report

Agendas & Papers Full Council Uploaded on September 3, 2024

MPC(24)121.06

Report on CIL and Ear Marked Resources (EMR) funded projects – September 2024

Background and summary
This report updates Full Council on the situation regarding CIL and EMR projects as of 31^st August 2024. At this date the EMRs totalled £112,956.51 as follows:

EMR Title	Total as at 31/08/24	Total as at 29/02/24	Total as at 30/11/23	Total as at 30/6/23	Total as at 28/2/23	Total as at 31/12/22	Total as at 31/10/22	Total as at 30/6/22	Original allocation	Notes
CIL reserves	£27,270.40	£95,846.65	£99,204.04	£98,857.73	£93,902.56	£96,456.73	£111,928.73	£128,164.91	N/A
EMR Melton Rd crossings project (this is also being used for Wilford Bridge Speed Reduction)	£27,543.10	£7,755 ^£12k paid in 23/24 so reserve is really £23,755	£7,755 ^£12k paid in 23/24 so reserve is really £23,755	£19,755	£35,755	£35,755	£35,755	£35,755	£40,000	^£16k made as a year end adjustment for 2022/23. £20k added for 3^rd road crossing in July 24
EMR Landscaping & parking improvements	£0	£3,717.03	£3,717.03	£3,717.03	£3,717.03	£3,717.03	£56,077.47	£51,265	£50,000	Additional £5k added July 2022. £3,717.03 returned to CIL reserves Aug 24
EMR Pavilion project	£0	£210.54	£3,120.54	£11,103.67	£12,663.66	£16,370.91	£47,263.38	£189,943.85	£220,000	Additional £75k added in March 2022 Additional £10k added July 2022 Additional £25k added Sept 2022. £210.54 returned to CIL reserves in Aug 24.
EMR Bins	£1,037.09	£1,037.09	£1,037.09	£1,576.59	£1,822.88	£1,822.88	£2,000	£2,000	£2,000
EMR Divested land sinking fund	£11,000.17	£13,800.17	£16,280.17	£16,280.17	£18,822.17	£18,822.17	£18,998	£18,998	£30,000
Signage	£1,130	£1,130	£1,130	£1,130	£1,130	£1,130	£2,840	£3,000	£3,000
Total	£67,980.76	£123,496.48/139,496.48	£132,243.87/£148,263.87	£152,420.19	£167,813.30	£174,074.72	£274,862.58	£429,126.76	£345,000.00

EMR Title	Total as at 31/08/24	Total as at 29/02/24	Total as at 30/11/23	Total as at 30/6/23	Total as at 28/2/23	Total as at 31/12/22	Total as at 31/10/22	Total as at 30/6/22	Original allocation	Notes
Budget Risk EMR *	£15,000	£10,000	£10,000	£10,000	£5,000	£5,000	£5,000	£5,000	£5,000	£5k added at end of FY 22/23. £5k added end of FY 23/24
Hall Farm Road/SWT Events*	£303	£565	£565	£590	£590	£590	£690	£690	£3,633
Bequest EMR*	£517.04	£741.64	£741.64	£741.64	£2,500	£1,500	£1,500	£1,500	£1,500	£1.5k received as a bequest from a former resident. £1k grant received from Cllr Smith-Lyte towards cost of defibrillator
Fete EMR*	£959.71	£950.03	£950.03	£950.65	£849.34	£849.34	£874.34	£2,594.31	£623.97
Pavilion Kit Out EMR*	£0	£5.30	£5.30	£5.30	£5.30	£5.30	£63.89	N/A	£1,185.96	Agreed by FERM in June 2022. Established through fete. £5.30 moved to Play Park equipment Aug 24.
Deposits EMR**	£0	£0	£0	£250	£100	£100				Key deposit Land deposit Both returned in 23/24
1^st Floor Rent Deposit**	£5,271.32	£5,271.32	£5,271.32	£5,153.64	£5,153.64	£5,153.64				Interest added Dec each year
Yarmouth Road Signage*	226.57	£548.65	£548.65							Donation from Ufford Park. Cost lower than quoted. Contacted Ufford Park about returning excess but no confirmation received.
Dock Lane Planter*	£0	£29.85	£29.85						£600	Donations from Cllrs Nicoll and Smith-Lyte. £4.35 moved to Councillor Grants in Aug 24
Councillor Grants*	£742.81	£20	£20						£170	Donation from Cllr Nicoll for 20s plenty (£20 remains). Toad crossing sign grant received from Cllr Smith-Lyte (£718.46). Renamed from 20s Plenty to Councillor Grants in Aug 24
Play Equipment*	£2055.30	£550	£550						£550	Agreed by Full Council in Sept 2023. Established through Fete. Renamed from Pump Track to Play Equipment Aug 24
Beresford Drive Play Area*	£1,000	£15,000	£5,000							Donations from Councillors, Community Partnership and Melton Trust. £1k from Tesco.
Tree Safety Works	£9,000								£9,000	Unspent allocation from 23/24 transferred to EMR as tree safety works being carried out in 24/25
Neighbourhood Plan EMR	£9,900								£9,900	£9,900 received from Locality
Total	£44,975.75	£33,681.79	£23,681.79	£17,691.23	£14,198.28	£13,198.28	£8,128.23	£9,784.31	£1320.00

* These EMRs are not funded by CIL but are through grants, donations and fund raising.

**These are deposits held by the Council and should not be treated in the same way as other Reserves.

CIL received and spent to date

Receipts to date (payments are usually made in April and October in each year):

2016/17	£4,720
2017/18	£75,172
2018/19	£3,652
2019/20	£245,651
2020/21	£183,667
2021/22	£106,600
2022/23	£18,097.63
2023/24	£8,090.96
2024/25	£1,703.98
Total	£647,354.57

Payments in 2024/25 were from developments at 86 Bury Hill and Cedar House, The Grove. The appeal lodged by the developer of Deben Meadows was rejected and ESC is attempting to recover the unpaid CIL. They have gone to the Magistrate’s Court

Expenditure to date:

2018/19	£2,324
2019/20	£8,554
2020/21	£11,243
2021/22	£89,652.46
2022/23	£361,087.30
2023/24	£33,292.81
2024/25	£73,219.70
Total	£579,373.27

In terms of spend deadlines, the earliest unspent tranches now date from April 2021 (around £11k), which needs to be spent by April 2026.

Projects completed and paid using CIL/EMRs

Playing Field security CCTV system
Speed Indicator Devices x 3
Recreation Ground Car Park improvements including cycle racks
Land Divestment improvements/enhancements
Bredfield Bus Shelter – (No EMR created) – £2.4k in total but £700 funded by grant
Hall Farm Road play equipment installation and enhancements including bench and sign
Creation of car park and installation of bike racks near Winifred Fison House
SWT wildlife events x 3
Lighting of pathway to Pavilion (using solar lighting)
Access road to Pavilion
Yarmouth Road repeater roundels – funded partly by Cllr Nicoll
Quiet Lanes – two lanes designated and signs installed
Bredfield Road Feasibility Study – funded by grants from Cllrs Nicoll and Smith-Lyte
Purchase of heavy-duty gazebos
Construction of Pavilion at Recreation Ground
De-fib for Pavilion – funded through Cllr Smith-Lyte and bequest
Planting at Pavilion
Bike racks at Pavilion
Picnic benches and seating at Recreation Ground, including one that is accessible
Melton Road/Hill crossings – installed July 2022.
New Noticeboards at Melton Hill and St Andrew’s, replacement board at St Audry’s and replacement screens for Burness and Wilkinson Way boards
New sign board at Recreation Ground
Dock Lane Planter – funded by Cllr Nicoll and Cllr Smith-Lyte
Bench on Melton Road – funded by a resident/business
Lighting of car park at Recreation Ground (solar)
Yarmouth Road Pedestrian Signs – funded by Cllr Nicoll and Ufford Park
Planting at car park near Winifred Fison House – cost covered by donations
Beresford Drive play park

Projects in Progress

Melton Road/Hill TRO for double yellow lines
Speed Reduction Wilford Bridge Road
3^rd Crossing Melton Road – High priority

Prioritised Projects

Recreation Ground Play Park – High priority
Recreation Ground Bike/Pump Track – not enough interest from the public so no longer considered a high priority
MUGA replacement – Medium priority
Playpark Fencing – Medium priority
Tennis Court Resurfacing – Low priority
Solar Panels – Low priority
EV Charging Points – Low priority

Comments and Recommendations

The money remaining in the Landscaping & parking improvements EMR has been transferred back into the General CIL EMR now that the work at Winifred Fison has been completed.
The money remaining in the Pavilion EMR has been transferred back into the General CIL EMR
The £5.30 remaining in the Pavilion kit out EMR has been moved into the Play Equipment EMR.
The 20s Plenty EMR has been renamed Councillor Grants and the £4.35 remaining in the Dock Lane Planter has been transferred into it.
The £1k grant from Tesco has been received. Councillors are asked if they wish to buy some accessible picnic benches for outside the play area or use it towards the original playpark costs and return £1k to General CIL Reserves.
Once the final payment for the original Melton Road crossing is made (£3,510.37) there will be £24,032.73 to cover the cost of the 3^rd road crossing. Cllr Nicoll has also offered £6k to the project. The total cost for the crossing is estimated at £19.5 – 21.5k so it is anticipated some money can be returned the General CIL Reserve to be spent on other projects.

Judi Hallett

Clerk and Executive Officer to the Council

2^nd September 2024