MPC(24)A05 Agenda for Full Council on 15th May 2024

Agendas & PapersFull Council Uploaded on May 9, 2024


To Members of Melton Parish Council:

Dear Councillor,

You are summoned to attend the Statutory Annual Meeting of Melton Parish Council to be held on Wednesday 15th May 2024, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Pip Alder

Clerk and Executive Officer to the Council

9th May 2024

The Council shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.

Agenda – Part 1/1 – Open to the Public

Item No         Item to be discussed

24.60              Election of the Chair of the Council

Election of the Chair and completion of the statutory declaration of acceptance of office.

24.61              Election of Deputy Chair(s) of the Council

24.62              To receive apologies for absence

24.63              Declarations of Interest

24.63.01           To receive Declarations of Interest in Respect of Items on the Agenda

24.63.02           To consider any applications for dispensations

Members are reminded that they are responsible for ensuring their Register of Interests is up to date

24.64              Public Participation Session          

24.64.01           To receive a Report from the District Councillor – including potential glyphosate-free test site

24.64.02           To receive a report from the County Councillor

24.64.03           To consider village matters raised by Members of the Public or Councillors

The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

24.65              To consider co-option to the Council in respect of the vacancy

Prospective Councillor to introduce themselves and answer any questions from Members

24.66              To approve the Minutes of Full Council from 17th April 2024 – MPC(24)M04

24.67              Planning & Transport – Chair of P&T to lead assisted by the Clerk

24.67.01           Planning Applications – to review new applications received

DC/24/1202/FUL Beechfield, Leeks Hill

DC/24/1493/FUL Lime Tree House

24.67.02           Planning Applications – update on any existing Planning Applications
DC/22/4775/FUL Land South Of Primary School And East Of The Street Eyke IP12 2QW

DC/24/0336/VOC Ufford Park Golf Club

DC/23/2365/FUL Bye Engineering

24.67.03           Public Consultations

24.67.04           Planning Notices – review Planning Notices received

24.67.05           Planning Appeals – review position on existing Planning Appeals

DC/23/4328/OUT Land west of PROW 21, Woods LaneAPP/X3540/W/24/3342076


24.67.06           Planning Enforcement

ENF/23/0027/COND – Deben Meadows (DC/23/0120/DRC)

ENF/21/0086/DEV – Bye Engineering

24.67.07           Local Highways Matters – Paper MPC(24)67.07

24.67.08           Active Travel Woodbridge

24.67.09           Neighbourhood Plan Refresh

24.68              Recreation – Chair of Recreation to lead assisted by the Assistant Clerk

Paper MPC(24)68

24.68.01           To approve hire charges for 2024/25 – Paper MPC(24)68.01

24.68.02           TPOs

24.69              To consider Financial and Internal Control Matters – Clerk to report and advice to Council from Chair of FERM

24.69.01           To approve the financial management report for the year ending 31 March 2024

Papers MPC(24)69.01 and MPC(24)69.01a-b

24.69.02           To approve the draft CIL report for 2023-24

                        Paper MPC(24)69.02

24.69.03           To approve the Asset Register as at 31st March 2024

                        Paper MPC(24)69.03

24.69.04           To receive and consider the financial management and budget reports for the period 1 to 30 April 2024

Papers MPC(24)69.04 and MPC(24)69.04a-g

24.69.05           To review the arrangements for insurance cover

NB The responsibility for the arrangement of insurance cover is delegated to FERM. Clerk to report

24.69.06           To confirm the Council’s Standing Orders

24.69.07           To confirm the Council’s Financial Regs

24.69.08           To review signatories to Melton Parish Council Bank and Building Society Accounts

Clerk to report

24.69.09           To review the Council’s subscriptions to other bodies

Clerk to report

24.69.10           To consider risk issues –

24.69.11           To consider Data Protection Risk Register –

24.69.12           Report of decisions made by Clerk/Assistant Clerk under the Openness of Local Government Bodies Regulations 2014 Paper MPC(24)69.12

24.70              To consider Governance Matters – Clerk to report

24.70.01           To consider and affirm the Council’s adherence to the National Code of Conduct

24.70.02           To approve the Annual Governance Statement and Arrangements for approval of accounts/Statutory Annual Return 2024

Paper MPC(24)70.02 – Clerk to report

24.70.03           To review the Terms of Reference for Working Groups

24.70.04           To receive nominations to Panels and Working Groups

Paper MPC(24)70.04

24.70.05           To review and appoint representatives on or to work with External Bodies

Burness Parish Rooms Management Committee

Melton, Woodbridge and Deben Peninsula Community Partnership

Deben Estuary Partnership

Melton Trust

Melton Primary School Governing Body

Melton Messenger Editorial Committee

Suffolk Association of Local Councils

Suffolk Disability Forum

Woodbridge and Melton Society

SZC Transport and Community Forums

24.70.06           To agree to receive the summons to meetings electronically

24.70.07           To note and review the Council’s Schedule of Policies

                        Paper MPC(24)70.07          

24.71              To consider arrangements for meetings for 2024/25

                        Paper MPC(24)71

24.72              Parish Council Noticeboards

                        To confirm the list of Councillors/Volunteers for posting notices on the 8 noticeboards

24.73              Sizewell C

24.74              Melton Fete – Cllr Darby to report 

24.75              To receive and consider reports from Representatives to Outside Bodies – Paper MPC(24)75

24.76              To consider Items for the Melton Messenger

24.77              Chair’s urgent business

24.78              Date of next meeting

The next meeting of Full Council will take place on Wednesday 12th June 2024, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.

 Please note that meetings may be filmed, photographed, recorded or reported about.