MPC(24)A05
To Members of Melton Parish Council:
Dear Councillor,
You are summoned to attend the Statutory Annual Meeting of Melton Parish Council to be held on Wednesday 15th May 2024, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.
Pip Alder
Clerk and Executive Officer to the Council
9th May 2024
The Council shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.
Agenda – Part 1/1 – Open to the Public
Item No Item to be discussed
24.60 Election of the Chair of the Council
Election of the Chair and completion of the statutory declaration of acceptance of office.
24.61 Election of Deputy Chair(s) of the Council
24.62 To receive apologies for absence
24.63 Declarations of Interest
24.63.01 To receive Declarations of Interest in Respect of Items on the Agenda
24.63.02 To consider any applications for dispensations
Members are reminded that they are responsible for ensuring their Register of Interests is up to date
24.64 Public Participation Session
24.64.01 To receive a Report from the District Councillor – including potential glyphosate-free test site
24.64.02 To receive a report from the County Councillor
24.64.03 To consider village matters raised by Members of the Public or Councillors
The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.
24.65 To consider co-option to the Council in respect of the vacancy
Prospective Councillor to introduce themselves and answer any questions from Members
24.66 To approve the Minutes of Full Council from 17th April 2024 – MPC(24)M04
24.67 Planning & Transport – Chair of P&T to lead assisted by the Clerk
24.67.01 Planning Applications – to review new applications received
DC/24/1202/FUL Beechfield, Leeks Hill
DC/24/1493/FUL Lime Tree House
24.67.02 Planning Applications – update on any existing Planning Applications
DC/22/4775/FUL Land South Of Primary School And East Of The Street Eyke IP12 2QW
DC/24/0336/VOC Ufford Park Golf Club
DC/23/2365/FUL Bye Engineering
24.67.03 Public Consultations
24.67.04 Planning Notices – review Planning Notices received
24.67.05 Planning Appeals – review position on existing Planning Appeals
DC/23/4328/OUT Land west of PROW 21, Woods Lane – APP/X3540/W/24/3342076
24.67.06 Planning Enforcement
ENF/23/0027/COND – Deben Meadows (DC/23/0120/DRC)
ENF/21/0086/DEV – Bye Engineering
24.67.07 Local Highways Matters – Paper MPC(24)67.07
24.67.08 Active Travel Woodbridge
24.67.09 Neighbourhood Plan Refresh
24.68 Recreation – Chair of Recreation to lead assisted by the Assistant Clerk
Paper MPC(24)68
24.68.01 To approve hire charges for 2024/25 – Paper MPC(24)68.01
24.68.02 TPOs
24.69 To consider Financial and Internal Control Matters – Clerk to report and advice to Council from Chair of FERM
24.69.01 To approve the financial management report for the year ending 31 March 2024
Papers MPC(24)69.01 and MPC(24)69.01a-b
24.69.02 To approve the draft CIL report for 2023-24
Paper MPC(24)69.02
24.69.03 To approve the Asset Register as at 31st March 2024
Paper MPC(24)69.03
24.69.04 To receive and consider the financial management and budget reports for the period 1 to 30 April 2024
Papers MPC(24)69.04 and MPC(24)69.04a-g
24.69.05 To review the arrangements for insurance cover
NB The responsibility for the arrangement of insurance cover is delegated to FERM. Clerk to report
24.69.06 To confirm the Council’s Standing Orders
https://melton-suffolk-pc.gov.uk/documents/standing-orders/
24.69.07 To confirm the Council’s Financial Regs
https://melton-suffolk-pc.gov.uk/documents/financial-regulations/
24.69.08 To review signatories to Melton Parish Council Bank and Building Society Accounts
Clerk to report
24.69.09 To review the Council’s subscriptions to other bodies
Clerk to report
24.69.10 To consider risk issues – https://melton-suffolk-pc.gov.uk/documents-base/risk-register/
24.69.11 To consider Data Protection Risk Register – https://melton-suffolk-pc.gov.uk/data-protection-risk-register/
24.69.12 Report of decisions made by Clerk/Assistant Clerk under the Openness of Local Government Bodies Regulations 2014 Paper MPC(24)69.12
24.70 To consider Governance Matters – Clerk to report
24.70.01 To consider and affirm the Council’s adherence to the National Code of Conduct
https://melton-suffolk-pc.gov.uk/documents/code-of-conduct/
24.70.02 To approve the Annual Governance Statement and Arrangements for approval of accounts/Statutory Annual Return 2024
Paper MPC(24)70.02 – Clerk to report
24.70.03 To review the Terms of Reference for Working Groups
https://melton-suffolk-pc.gov.uk/documents/terms-of-reference/
24.70.04 To receive nominations to Panels and Working Groups
Paper MPC(24)70.04
24.70.05 To review and appoint representatives on or to work with External Bodies
Burness Parish Rooms Management Committee
Melton, Woodbridge and Deben Peninsula Community Partnership
Deben Estuary Partnership
Melton Trust
Melton Primary School Governing Body
Melton Messenger Editorial Committee
Suffolk Association of Local Councils
Suffolk Disability Forum
Woodbridge and Melton Society
SZC Transport and Community Forums
24.70.06 To agree to receive the summons to meetings electronically
24.70.07 To note and review the Council’s Schedule of Policies
Paper MPC(24)70.07
24.71 To consider arrangements for meetings for 2024/25
Paper MPC(24)71
24.72 Parish Council Noticeboards
To confirm the list of Councillors/Volunteers for posting notices on the 8 noticeboards
24.73 Sizewell C
24.74 Melton Fete – Cllr Darby to report
24.75 To receive and consider reports from Representatives to Outside Bodies – Paper MPC(24)75
24.76 To consider Items for the Melton Messenger
24.77 Chair’s urgent business
24.78 Date of next meeting
The next meeting of Full Council will take place on Wednesday 12th June 2024, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.
Please note that meetings may be filmed, photographed, recorded or reported about.