Report on Community Infrastructure Levy (CIL) funded projects – July 2021
Background and summary
This report updates Finance Employment and Risk Management (FERM) Committee on the situation regarding CIL resources and projects as at 30 June 2021.
The report covers:
CIL resources currently available and sums so far earmarked for specific projects
CIL received and spent to date
Resources that the Council has previously agreed to retain in support of existing projects / revenue support
Projects already committed / started / completed
Upcoming refurbishment requirements for existing assets in Council ownership
Other project proposals.
Projects consulted on as part of the Neighbourhood Plan refresh in February 2020 with results
Conclusions and recommendations.
As at 30 June 2021 the Council has an overall CIL reserves balance of £517,959 (rounded). Of this sum the following amounts are already earmarked for specific projects:
Melton Road crossings project £40,000 [of which a balance of £35,755 remains. N.B. The overall cost could increase depending on the results of the current extended consultation exercises and the scope of the final project.]
Winifred Fison House landscaping and parking improvements (provisional) £50,000
Pavilion £220,000 [of which a balance of £218,117 remains.]
Divested land sinking fund £30,000 [of which a balance of £25,590 remains].
CIL received and spent to date
Receipts to date (payments are usually made in April and October in each year):
TOTAL = £590,508
Expenditure to date:
2021/22 (to 30/06/21) £50,428
TOTAL = £72,549
Thus as at 30 June 2021, the balance of CIL monies held as restricted reserves is £517,959. This agrees with the management accounts produced at that date. In terms of spend deadlines, the earliest unspent tranches are now a balance of £7,343 dating from October 2017, which needs to be spent by October 2022 and £3,652 dating from October 2018, which needs to be spent by October 2023. These balances are likely to be used up in the current financial year.
Resources that the Council has previously agreed to retain as revenue support (as updated by resolution of Full Council on 13 January 2021 (Minute 21.08.04)
Comment / Justification
Sinking fund to support management / maintenance / improvements to the new land assets to be acquired from 1 April 2020/21
Ensures improvements can be made quickly thus raising community confidence in the Council. If not required after 2/3 years due to increased precept income funds can be reapplied elsewhere.
These CIL reserves are available to be set up as a specific earmarked reserves from which itemised expenditure can be made and will ensure effective budgetary management / monitoring.
Projects already committed / started / completed June 2021
Sources of funding
Current position and notes
Playingfield security measures (originally to have been a physical barrier and then altered to CCTV)
+ £690pa maintenance / servicing
MNP consultation showed 33% in support
Subsequently upgraded with the purchase of an additional CCTV camera at a cost of £245
Speed Indicator device (SID)
£2,050 + further cost of £85 for additional battery = £1,135
£1k grant from ESC
£1,135 from CIL
Discussed informally at meetings and in published Business Plan
2nd SID subsequently purchased at a cost of £3,205
Landscaping / creation of car park in front of Winifred Fison House
£50k + depending on design and landscaping
Residents of WFH / Suffolk Highways / East Suffolk Council
Brief issued to Highways. However, planning consent may be required for change of use and also formal release from the restrictive covenant which limits the land use to public open space
Melton Road safety measures
Latest estimate £17k but likely to be exceeded
MNP consultation showed 72% in support
Final round of consultation with affected residents in relation to design proposals has been undertaken
Estimate = £225k inc fees
MNP consultation showed 44% in support
Planning consent granted. Asbestos survey completed and prices being sought for demolition of the existing building
Tennis Court refurbishment (replacement of fencing)
Revised to £20k
£19,640 – this is fully funded from the ESC Playpot.
Car park improvements (including new knee high fencing)
Revised to £40k in view of enlargement
Car park enlargement / resurfacing
Upcoming refurbishment requirements
Sources of Funding
New Play Area fencing
CIL / Playpot
Play area users / parents / carers
Other potential projects
Sources of Funding
Additional consultation where required
Notes / explanation
Improvement of the pond in Burkes Wood
N/A Council asset
Proposal by Recreation Committee 11 November 2020
Pond survey carried out by SWT spring 2021
Bredfield Road safety measures
Possibly District CIL + MPC CIL for preparatory work
Discussions at an early stage in relation to both a pedestrian refuge and infrastructure for a SID
Hall Farm Road Sports Ground
Playpot / ESC Councillor locality budget / CIL
Working Group being established to develop ideas and engage local residents
Projects consulted on as part of the MNP refresh in February 2020 (for information)
As part of the MNP refresh, the Council consulted on a range of projects to be funded via CIL. The list and support given is set out in the table below.
In respect of the pavilion project, of those supporting it, 83% wanted public toilets, and 39% wanted (equally) a café and some sort of meeting area. 37% wanted other things, including a number negative about a meeting area, but others wanting some sort of shelter for spectators at football matches.
Recreation Committee at its meeting on 11 March 2020 recommended consideration of those projects with more than 30% support.
11. Which of these projects do you think should be considered in the medium-long term? (select all that apply)
New Pavilion – replacement of current building
New Pavilion – with public toilets, meeting facilities, café etc
Road safety measures on Melton Road – refuges, pedestrian crossing, cycling and pedestrian improvements etc
Security barrier at entrance to Melton Playing Fields to close car park at night
Adult exercise equipment
Improved play equipment at Melton Playing Fields
Running track at Melton Playing Fields
Full sized goal at Melton Playing Fields or Hall Farm Road
Improved Multi Use Games area in Melton Playing Fields for netball, basketball and football
Improvements to play area at Hall Farm Road
Community Garden at Hall Farm Road
Other (please specify):
Conclusions and recommendations
Currently the Council has £518k worth of CIL unspent. There is no current intelligence on the amount / source of future payments (the next payment date is October 2021). Receipt of any subsequent substantial payments will depend on consent being given for further significant developments and any changes in legislation consequent on the Government’s proposed planning reforms now widely anticipated to be delayed / watered down.
Summary of commitment costs: At the moment the allocations set out in paragraphs 3-6 above to be funded from CIL are as follows, with budget balances outstanding where appropriate:
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