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FRM(21)A03 Agenda for FERM Committee Meeting on 28th July 2021

FERMFERM Agendas & Papers Uploaded on July 15, 2021

FRM(21)A03

To Members of Melton Parish Council Finance, Employment and Risk Management Committee:

Dear Councillor,

You are summoned to attend an ordinary meeting of the Parish Council Finance, Employment and Risk Management Committee to be held on Wednesday 28 July, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT.      

William Grosvenor

Clerk and Executive Officer to the Council

30 June 2021

AGENDA

  PART ONE – OPEN TO THE PUBLIC
21.22 ELECTION OF CHAIR AND VICE-CHAIR OF FINANCE EMPLOYMENT AND RISK MANAGEMENT (FERM) COMMITTEE
21.23 TO RECEIVE APOLOGIES FOR ABSENCE
21.24 DECLARATIONS OF INTEREST
21.24.01   To receive Amendments to the Register
21.24.02   To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda
21.24.03 To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda
21.24.04   To Consider Full / Partial Dispensations for Pecuniary Interests

Declared

  21.25 OPEN FORUM FOR MEMBERS OF THE PUBLIC TO TALK TO        COUNCILLORS

The opportunity for members of the public to ask questions of their Councillors about matters within the remit of FERM Committee.    

  21.26  TO APPROVE THE MINUTES OF THE PREVIOUS MEETING

Meeting held on 15 April 2021 (FRM(21)M02 previously distributed)    

  21.27 TO REVIEW TERMS OF REFERENCE FOR FERM COMMITTEE AND   MAKE RECOMMENDATIONS TO FULL COUNCIL

 Paper FRM(21)27

  21.28  TO CONSIDER FINANCIAL AND INTERNAL CONTROL MATTERS 
  21.28.01 To consider the Management Accounts for the period 1 April 2020 to 30 June 2021

Papers FRM(21)28.01 and FRM(21)28.01a-g

  21.28.02 To review the budget for 2021/22

Paper FRM(21)28.02

  21.28.03 Update report on Community Infrastructure Levy funded projects

Paper FRM(21)28.03

  21.28.04 To consider the appointment of the Internal Auditor for 2021/22

Clerk to report

  21.28.05 To consider the draft revised and updated Melton Parish Council Business Plan

Paper FRM(21)28.05

  21.28.06 To receive a report on comparison of the taxbase and precepts for medium to large local councils in East Suffolk

Paper FRM(21)28.06

  21.29  TO CONSIDER EMPLOYMENT MATTERS
  21.29.01  Staffing report

Clerk to report

  21.30  TO REVIEW RISK MANAGEMENT ISSUES
  21.30.01  Risk Register

Paper FRM(21)30.01

  21.31 REPORT RELATING TO THE MELTON TRUST

Paper FRM(21)31

  21.32 PAVILION PROJECT – UPDATE REPORT

Paper FRM(21)32

  21.33  TO CONSIDER GOVERNANCE MATTERS
  21.33.01 Report of Decisions Made by Clerk under the Openness of Local      Government Bodies Regulations 2014

Paper FRM(21)33.01

21.34 FINANCE COMMITTEE CHAIRMAN’S URGENT BUSINESS
21.35 DATE OF NEXT MEETING

The next meeting of FERM Committee will take place on Wednesday 13 October 2021 at 17 Riduna Park, Station Road, Melton IP12 1QT commencing at 7pm.

  PART TWO – CONFIDENTIAL
  Exempt / Confidential Items. It is recommended that the public be excluded from the meeting for the following items of business on the grounds of commercial and employee confidentiality.
21.36 TO CONSIDER FUTURE LEASING OPTIONS FOR THE 1st FLOOR AT THE COUNCIL’S OFFICES

Paper FRM(21)36 CONFIDENTIAL

21.37 TO APPROVE ANNUAL INCREMENTS FOR STAFF

Paper FRM(21)37 CONFIDENTIAL

21.38 TO DISCUSS SUCCESSION PLANNING, FUTURE STAFFING ORGANISATION AND RECRUITMENT ARRANGEMENTS FOR THE POST OF CLERK AND EXECUTIVE OFFICER

[Confidential papers to be provided to Members of FERM Committee only in advance of the meeting]

 

PLEASE NOTE THAT MEETINGS MAY BE FILMED, PHOTOGRAPHED, RECORDED OR REPORTED ABOUT