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FRM(21)A05 Agenda for meeting of FERM Committee on 8 December 2021

FERMFERM Agendas & Papers Uploaded on November 30, 2021

FRM(21)A05

 FINANCE, EMPLOYMENT AND RISK MANAGEMENT COMMITTEE

To Members of Melton Parish Council Finance, Employment and Risk Management Committee:

Dear Councillor,

You are summoned to attend the Ordinary Meeting of Melton Parish Council Finance, Employment and Risk Management (FERM) Committee to be held on Wednesday 8 December 2021, commencing at 19:00, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

William Grosvenor

Clerk and Executive Officer to the Council

30 November 2021

Agenda – Part One – Open to the Public

Item No              Item to be discussed

 21.52                  To receive apologies for absence

________________________________________________________________________

21.53               Declarations of Interest

21.53.01                To receive Amendments to the Register

21.53.02                To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

21.53.03                To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda

21.53.04                To consider Full / Partial Dispensations for Pecuniary Interests Declared

______________________________________________________________________________________

21.54               Public Participation Session  

                             The opportunity for members of the public to ask questions of their Councillors about matters within the remit of FERM Committee.

______________________________________________________________________________________

21.55                  To approve the Minutes of the Previous Meeting

                          Meeting held on 13 October 2021 (FRM(21)M04 and FRM(21)M04 CONFIDENTIAL previously distributed).

_____________________________________________________________________________________

21.56                To consider Financial and Internal Control matters

21.56.01                To consider the Management Accounts for the period 1 April 2021 to 30 November 2021

                               Papers FRM(21)56.01 and FRM(21)56.01a-g

21.56.02                 To review the detailed budgetary position for 2021/22 at 30 November 2021

Paper FRM(21)56.02

21.56.03                 To review further the Draft budget for 2022/23 and purchase of litter bin

                               Paper FRM(21)56.03

21.56.04                  VAT issues relating to the pavilion project

Paper FRM(21)56.04 and Clerk to report

21.56.05                  New Finance software system

Paper FRM(21)56.05 and Assistant Clerk to report

_____________________________________________________________________________________

21.57                 To consider Pavilion project – update and tendering issues

                               Below is a link to the up to date information on the Council’s website:

 https://melton-suffolk-pc.gov.uk/recreation/pavilion-project/

Paper FRM(21)57 and Clerk to report

_____________________________________________________________________________________

21.58                 To review risk management issues

21.58.01                Risk Register

Paper FRM(21)58.01

_____________________________________________________________________________________

21.59                 To consider employment matters

21.59.01                  Staffing report

                                Clerk / Assistant Clerk to report.  

_______________________________________________________________________

21.60                 To consider draft Health and Safety Policy                   

                        Paper FRM(21)60

_____________________________________________________________________________________  

21.61                 Prioritising County Council Services

www.suffolk.gov.uk/your-thoughts-on-council-tax-and-our-services-for-2022-23

                           Clerk to report

_____________________________________________________________________________________

  21.62                To consider governance matters

21.62.01                Report of decisions made by Clerk / Assistant Clerk under the Openness of Local Government Bodies Regulations 2014

Paper MPC(21)62.01

 21.63               Finance Committee Chair’s urgent business        

______________________________________________________________________________________

21.64                Date of next meeting

The next meeting will take place on Wednesday 26 January 2022, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT

 ______________________________________________________________________________________ 

Part Two – Confidential

________________________________________________________________________

Exempt / Confidential Items. It is recommended that the public be excluded from the meeting for the following items of Business on the grounds of employee confidentiality.

 21.65                To consider the appointment of the new Assistant Clerk

                         Cllr Banks / Cllr Gradwell to report

________________________________________________________________________

21.66               To consider employee contracts of employment

                         Paper FRM(21)66 CONFIDENTIAL                       

Please note that meetings may be filmed, photographed, recorded or reported about.