FRM(21)A05
FINANCE, EMPLOYMENT AND RISK MANAGEMENT COMMITTEE
To Members of Melton Parish Council Finance, Employment and Risk Management Committee:
Dear Councillor,
You are summoned to attend the Ordinary Meeting of Melton Parish Council Finance, Employment and Risk Management (FERM) Committee to be held on Wednesday 8 December 2021, commencing at 19:00, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.
William Grosvenor
Clerk and Executive Officer to the Council
30 November 2021
Agenda – Part One – Open to the Public
Item No Item to be discussed
21.52 To receive apologies for absence
________________________________________________________________________
21.53 Declarations of Interest
21.53.01 To receive Amendments to the Register
21.53.02 To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda
21.53.03 To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda
21.53.04 To consider Full / Partial Dispensations for Pecuniary Interests Declared
______________________________________________________________________________________
21.54 Public Participation Session
The opportunity for members of the public to ask questions of their Councillors about matters within the remit of FERM Committee.
______________________________________________________________________________________
21.55 To approve the Minutes of the Previous Meeting
Meeting held on 13 October 2021 (FRM(21)M04 and FRM(21)M04 CONFIDENTIAL previously distributed).
_____________________________________________________________________________________
21.56 To consider Financial and Internal Control matters
21.56.01 To consider the Management Accounts for the period 1 April 2021 to 30 November 2021
Papers FRM(21)56.01 and FRM(21)56.01a-g
21.56.02 To review the detailed budgetary position for 2021/22 at 30 November 2021
Paper FRM(21)56.02
21.56.03 To review further the Draft budget for 2022/23 and purchase of litter bin
Paper FRM(21)56.03
21.56.04 VAT issues relating to the pavilion project
Paper FRM(21)56.04 and Clerk to report
21.56.05 New Finance software system
Paper FRM(21)56.05 and Assistant Clerk to report
_____________________________________________________________________________________
21.57 To consider Pavilion project – update and tendering issues
Below is a link to the up to date information on the Council’s website:
https://melton-suffolk-pc.gov.uk/recreation/pavilion-project/
Paper FRM(21)57 and Clerk to report
_____________________________________________________________________________________
21.58 To review risk management issues
21.58.01 Risk Register
Paper FRM(21)58.01
_____________________________________________________________________________________
21.59 To consider employment matters
21.59.01 Staffing report
Clerk / Assistant Clerk to report.
_______________________________________________________________________
21.60 To consider draft Health and Safety Policy
Paper FRM(21)60
_____________________________________________________________________________________
21.61 Prioritising County Council Services
www.suffolk.gov.uk/your-thoughts-on-council-tax-and-our-services-for-2022-23
Clerk to report
_____________________________________________________________________________________
21.62 To consider governance matters
21.62.01 Report of decisions made by Clerk / Assistant Clerk under the Openness of Local Government Bodies Regulations 2014
Paper MPC(21)62.01
21.63 Finance Committee Chair’s urgent business
______________________________________________________________________________________
21.64 Date of next meeting
The next meeting will take place on Wednesday 26 January 2022, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT
______________________________________________________________________________________
Part Two – Confidential
________________________________________________________________________
Exempt / Confidential Items. It is recommended that the public be excluded from the meeting for the following items of Business on the grounds of employee confidentiality.
21.65 To consider the appointment of the new Assistant Clerk
Cllr Banks / Cllr Gradwell to report
________________________________________________________________________
21.66 To consider employee contracts of employment
Paper FRM(21)66 CONFIDENTIAL
Please note that meetings may be filmed, photographed, recorded or reported about.
