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MPC(21)98.07 CIL Report

Agendas & PapersFull Council Uploaded on September 20, 2021

MPC(21)98.07

Report on Community Infrastructure Levy (CIL) funded projects – September 2021

Background and summary

This report updates Full Council on the situation regarding CIL resources and projects as at 31 August 2021.

Report

The report covers:

  1. CIL resources currently available and sums so far earmarked for specific projects
  2. CIL received and spent to date
  3. Resources that the Council has previously agreed to retain in support of existing projects / revenue support
  4. Current position
  5. Projects already committed / started / completed September 2021
  6. Upcoming refurbishment requirements
  7. Other potential requirements
  8. Conclusions and recommendations.

 

  1. Resources available

As at 31 August 2021 the Council has an overall CIL reserves balance of £515,495 (rounded). Of this sum the following amounts are already earmarked for specific projects:

  • Melton Road crossings project £40,000 [of which a balance of £35,755 remains.]
  • Winifred Fison House landscaping and parking improvements (provisional) £50,000
  • Pavilion £220,000 [of which a balance of £217,652 remains.]
  • Divested land sinking fund £30,000 [of which a balance of £25,590 remains].

 

  1. CIL received and spent to date

Receipts to date (payments are usually made in April and October in each year):

2016 £4,720

2017 £75,172

2018 £3,652

2019 £245,651

2020 £183,667

2021 £77,646

TOTAL = £590,508

 

Expenditure to date:

2018/19 £2,324

2019/20 £8,554

2020/21 £11,243

2021/22 (to 31/08/21) £52,892

TOTAL = £75,013

Thus as at 31 August 2021, the balance of CIL monies held as restricted reserves is £515,495. This agrees with the management accounts produced at that date. In terms of spend deadlines, the earliest unspent tranches are now a balance of £4,879 dating from October 2017, which needs to be spent by October 2022 and  £3,652 dating from October 2018, which needs to be spent by October 2023. These balances are likely to be used up in the current financial year.

  1. Resources that the Council has previously agreed to retain as revenue support (as updated by resolution of Full Council on 13 January 2021 (Minute 21.08.04)
Project Estimated Budget Comment / Justification 
Sinking fund to support management / maintenance /  improvements to the new land assets to be acquired from 1 April 2020/21

Now established

£30k Ensures improvements can be made quickly thus raising community confidence in the Council. If not required after 2/3 years due to increased precept income funds can be reapplied elsewhere. 

Balance remaining at 31 August 2021 £25,590

General contingency reserve £70k  

 

These CIL reserves are available to be set up as a specific earmarked reserves from which itemised expenditure can be made and will ensure effective budgetary management / monitoring.

 

 

  1. Current position

Currently the Council has £515k worth of CIL unspent. There is no current intelligence on the amount / source of future payments (the next payment date is October 2021). Receipt of any subsequent substantial payments will depend on consent being given for further significant developments and any changes in legislation consequent on the Government’s proposed planning reforms now widely anticipated to be delayed / watered down.

Summary of commitment costs: At the moment the allocations to be funded from CIL are as follows, with budget balances outstanding where appropriate:

  • Melton Rd crossings £40k balance outstanding £35.7k
  • Winifred Fison parking / landscape improvements (provisional) £50k
  • Pavilion £220k balance outstanding £217.6k
  • Sinking Fund to support maintenance / improvements to new land assets £30k balance outstanding £25.6k
  • General Contingency Fund £70k
  • Play area fencing (provisional) £10k*
  • Pond £4k

*might also be eligible for grant assistance up to 100% from East Suffolk Council

This list on the basis of budget balances totals approximately £412.9k.

 

  1. Projects already committed / started / completed September 2021
Project Budget Actual cost Sources of funding Consultation Current position and notes
Playing field security measures (originally to have been a physical barrier and then altered to CCTV) £10k £3,890

+ £690pa maintenance / servicing

CIL MNP consultation showed 33% in support PROJECT COMPLETED

Subsequently upgraded with the purchase of an additional CCTV camera at a cost of £245

Speed Indicator device (SID) £2k £2,050 + further cost of £85 for additional battery = £1,135 £1k grant from ESC

£1,135 from CIL

 

Discussed informally at meetings and in published Business Plan PROJECT COMPLETED

 

2nd SID subsequently purchased at a cost of £3,205

Landscaping / creation of car park in front of Winifred Fison House £50k £50k + depending on design and landscaping CIL Residents of WFH / Suffolk Highways / East Suffolk Council Brief issued to Highways. However, planning consent may be required for change of use and also formal release from the restrictive covenant which limits the land use to public open space
Melton Road safety measures £40k

 

 

Latest estimate £17k but likely to be exceeded CIL MNP consultation showed 72% in support Final round of consultation with affected residents in relation to design proposals has been undertaken and sites for crossings and yellow linings agreed. Traffic Regulation Order being sought accordingly
Pavilion project £220k

–        

Estimate = £225k inc fees CIL MNP consultation showed 44% in support Planning consent granted. Prices now received for demolition and contract can be let
Tennis Court refurbishment (replacement of fencing) £25k

Revised to £20k

£19,640 – this is fully funded from the ESC Playpot. Playpot N/A PROJECT COMPLETED
Car park improvements  (including new knee high fencing) £15k

Revised to £40k in view of enlargement

Car park enlargement / resurfacing

£38,187

Fencing £5,450

CIL N/A PROJECT COMPLETED
Speed Indicator device (SID) infrastructure in Bredfield Road £380 £380 anticipated for infrastructure but could be more if solar power required for mobile SID  

 

Discussed  at meetings and with residents With Highways for installation of infrastructure (posts)

 

  1. Upcoming refurbishment requirements
Project Budget Anticipated cost Sources of Funding Consultation
New Play Area fencing

 

 

£10k £10k CIL / Playpot Play area users / parents / carers

 

  1. Other potential projects
Project Budget Predicted cost Sources of Funding Additional consultation where required Notes / explanation
Improvement of the pond in Burkes Wood £4k £4k CIL N/A Council asset to be maintained and health and safety issues Proposal by Recreation Committee 11 November 2020

Pond survey carried out by SWT spring 2021. Plans for mitigations of weed growth under way

Bredfield Road pedestrian crossing tba tba Possibly District CIL + MPC CIL for preparatory work Consultation with residents Discussions at an early stage in relation to a pedestrian refuge
Hall Farm Road Sports Ground tba tba Playpot / ESC Councillor locality budget / CIL Consultation with residents Working Group set up and consultation with residents under way

 

  1. Conclusions and recommendations

 Full Council is requested to note and comment on the current CIL resources available, receipts and expenditure to date and the position with the projects and commitment of funds.

 

William Grosvenor

Clerk and Executive Officer to the Council

16 September 2021