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FRM(22)A01 Agenda for meeting of FERM Committee on 9th February 2022

FERMFERM Agendas & Papers Uploaded on February 2, 2022

FRM(22)A01

FINANCE, EMPLOYMENT AND RISK MANAGEMENT COMMITTEE                                                                                                                                             

To Members of Melton Parish Council Finance, Employment and Risk Management Committee:

Dear Councillor,

You are summoned to attend the Ordinary Meeting of Melton Parish Council Finance, Employment and Risk Management (FERM) Committee to be held on Wednesday 9th February 2022, commencing at 19:00, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Pip Alder

Clerk and Executive Officer to the Council

3rd February 2022

“The Committee shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.”

Agenda – Part One – Open to the Public

Item No         Item to be discussed

 

22.01              To receive apologies for absence


22.02                        Declarations of Interest

22.02.01            To receive Amendments to the Register

22.02.02           To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

22.02.03           To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda

22.02.04           To consider Full / Partial Dispensations for Pecuniary Interests Declared


22.03             Public Participation Session     

The opportunity for members of the public to ask questions of their Councillors about matters within the remit of FERM Committee.


22.04                  To approve the Minutes of the Previous Meeting

Meeting held on 8th December 2021 (FRM(21)M05 and FRM(21)M05 CONFIDENTIAL previously distributed).


22.05            To consider Financial and Internal Control matters

22.05.01            To consider the Management Accounts for the period 1 April 2021 to 31 January 2022

Papers FRM(22)05.01 and FRM(22)05.01a-h

22.05.02             To review the detailed budgetary position for 2021/22 at 31 January 2022

Paper FRM(22)05.02

22.05.03              New Finance software system

Clerk to report

22.05.04              CIL Generated from Melton Developments

Paper FRM(22)05.04 for information. Clerk to report


22.06              To review risk management issues

22.06.01            Risk Register

https://melton-suffolk-pc.gov.uk/documents-base/risk-register/

22.06.02            Governance Review by ESC

District CGR Terms of Reference pdf (eastsuffolk.gov.uk)

Clerk to report

22.06.03           Data Protection Risk Register  

https://melton-suffolk-pc.gov.uk/data-protection-risk-register/


22.07            To consider employment matters

22.07.01           Staffing report

Clerk to report  


22.08                To consider governance matters

22.08.01                Report of decisions made by Clerk / Assistant Clerk under the Openness of Local Government Bodies Regulations 2014

Clerk to report


22.09               Finance Committee Chair’s urgent business        


22.10               Date of next meeting

The next meeting will take place on Wednesday 6th April 2022, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT


Part Two – Confidential

Exempt / Confidential Items. It is recommended that the public be excluded from the meeting for the following items of Business on the grounds of employee confidentiality.


22.11                To consider Legal Services

Paper FRM(22)11 Clerk to report                          

Please note that meetings may be filmed, photographed, recorded or reported about.