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MPC(21)A06 Agenda for Full Council on 22nd September 2021

Agendas & PapersFull Council Uploaded on September 15, 2021

MPC(21)A06

To Members of Melton Parish Council:

Dear Councillor,

You are summoned to attend the Meeting of Melton Parish Council to be held on Wednesday 22 September 2021, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT.

William Grosvenor

Clerk and Executive Officer to the Council

14 September 2021

AGENDA

  PART ONE – OPEN TO THE PUBLIC
21.88 TO RECEIVE APOLOGIES FOR ABSENCE
21.89 DECLARATIONS OF INTEREST
21.89.01 To receive Amendments to the Register
21.89.02 To receive Declarations of Pecuniary Interest in respect of Items on the Agenda
21.89.03 To receive Declarations of Non Pecuniary Interest in respect of Items on the Agenda
21.89.04 To consider Full / Partial Dispensations for Pecuniary Interests Declared
21.90 PUBLIC PARTICIPATION SESSION
21.90.01 To receive a Report from the District Councillor
21.90.02 To receive a Report from the County Councillor
  21.90.03 To receive village matters raised by Members of the Public or Councillors

The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

  21.91

 

TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF FULL COUNCIL HELD ON 16 JUNE 2021

Minutes MPC(21)M05

  21.92 TO CONSIDER CO-OPTIONS TO THE COUNCIL IN RESPECT OF THE  COUNCILLOR VACANCIES

Prospective Councillors to introduce themselves and answer questions from Members

  21.93 TO CONSIDER A “BUDDY” SYSTEM FOR THE SUPPORT AND MENTORING OF NEW COUNCILLORS (following proposal considered at Full Council on 16 June 2021 Minute 21.70)

Cllr Darby to report

  21.94 TO CONSIDER RECOMMENDATION FROM FINANCE EMPLOYMENT AND RISK MANAGEMENT (FERM) COMMITTEE IN RESPECT OF REVISION OF ITS TERMS OF REFERENCE

Paper MPC(21)94

  21.95 TO CONSIDER RECOMMENDATION FROM RECREATION COMMITTEE IN RELATION TO A CHANGE TO ITS TITLE

Assistant Clerk to report   

  21.96 TO CONSIDER WHETHER COMMITTEE MEMBERSHIP SHOULD INCLUDE FOR PURPOSES OF THE MAXIMUM NUMBERS ALLOWED UNDER THE TERMS OF REFERENCE, THE CHAIR AND VICE-CHAIRS OF THE COUNCIL EX OFFICIO

Clerk to report

  21.97  TO RECEIVE AND CONSIDER MINUTES OF COMMITTEES
  21.97.01  Recreation Committee 7 July 2021

 Minutes REC(21)M04

  21.97.02  Recreation Committee 15 September 2021

 Minutes REC(21)M05 (Draft)

  21.97.03  Planning and Transport Committee 21 July 2021

 Minutes PLA(21)M05

  21.97.04  Planning and Transport Committee 8 September 2021

 Minutes PLA(21)M06 (Draft)

  21.97.05  FERM Committee 28 July 2021

 Minutes FRM(21)M03 (Draft)

  21.98 TO CONSIDER FINANCIAL AND INTERNAL CONTROL MATTERS
  21.98.01 To receive and consider the financial management report for the period 1 April 2021 to 31 August 2021

Papers MPC(21)98.01 and MPC(21)98.01a-g

  21.98.02 To consider budget report

Paper MPC(21)98.02

  21.98.03 To consider risk issues

Paper MPC(21)98.03

  21.98.04  To consider investment requests from Recreation Committee

Paper MPC(21)98.04

  21.98.05  To consider the inclusion of part of Melton in the proposed Woodbridge 20mph zone (referral from Planning and Transport Committee)

 Paper MPC(21)98.05

  21.98.06 To consider revised and updated Business Plan

Paper MPC(21)98.06

  21.98.07 To consider update report on Community Infrastructure Levy (CIL) funded projects    

Paper MPC(21)98.07

  21.98.08 To consider the external audit report for year ended 31 March 2021 (if received prior to the meeting)

Paper MPC(21)98.08

  21.98.09 To consider renewal proposals for the Council’s insurances

Paper MPC(21)98.09

  21.99 TO CONSIDER REPORT RELATING TO THE MELTON TRUST

Papers MPC(21)99 and MPC(21)99a

  21.100 TO CONSIDER REPORT ON PROPOSALS FOR THE HALL FARM ROAD SPORTS GROUND

Paper MPC(21)100

  21.101 TO RECEIVE A PROGRESS REPORT ON THE RECRUITMENT OF A NEW CLERK AND EXECUTIVE OFFICER TO THE COUNCIL

Cllr Banks / Clerk to report

  21.102 THE QUEEN’S PLATINUM JUBILEE EVENT – JUNE 2022

Cllr Abbott to report

  21.103 TO RECEIVE AN UPDATE REPORT ON THE PAVILION PROJECT

Paper MPC(21)103 and Clerk to report

Below is a link to the latest information on the Council’s website  

 https://melton-suffolk-pc.gov.uk/recreation/pavilion-project/

  21.104 TO RECEIVE A REPORT ON THE FINAL RECOMMENDATIONS OF THE LOCAL GOVERNMENT BOUNDARY COMMISSION ON THE NEW ELECTORAL DIVISIONS FOR SUFFOLK COUNTY COUNCIL

Paper MPC(21)104

  21.105 TO RECEIVE UPDATE ON SIZEWELL C PLANNING APPLICATION 

https://melton-suffolk-pc.gov.uk/sizewell-c/

Cllr Banks to report

  21.106  TO RECEIVE UPDATE ON THE MELTON FETE IN 2022

Cllr Biggle to report

  21.107  TO RECEIVE AND CONSIDER REPORTS FROM REPRESENTATIVES   TO OUTSIDE BODIES
  21.107.01  Burness Parish Room Management Committee

 Cllr Gradwell to report

  21.107.02  Melton Trust

 Cllr Martin to report

  21.107.03  East Suffolk Rail Partnership

 

  21.107.04  Melton Primary School 

Cllr Martin to report

  21.107.05  Melton Messenger

Cllrs Porter and Brown to report

  21.107.06  ASB Co-ordination meetings

Cllr Gradwell to report

  21.107.07  Suffolk Association of Local Councils

Cllr Porter to report

  21.107.08  Dementia Friendly Communities

 Cllr Darby to report

  21.108  TO CONSIDER ITEMS FOR THE MELTON MESSENGER
  21.109  CHAIRMAN’S URGENT BUSINESS
  21.110  DATE OF NEXT MEETING

 The next meeting will take place on Wednesday 17 November 2021, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT

 

 PLEASE NOTE THAT MEETINGS MAY BE FILMED, PHOTOGRAPHED, RECORDED or REPORTED ABOUT