REC(21)A03
Recreation Committee
To members of Melton Parish Council Recreation Committee:
Dear Councillor,
You are summoned to attend an ordinary meeting of the Parish Council Recreation Committee to be held on Wednesday 26th May 2021 at 7pm at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.
To members of the public,
Attendance at the meeting room is limited to 20 people. Any members of the public wishing to attend this meeting please contact the office to book a space.
For those members of the public wishing to attend virtually Zoom details are below:
To join online: https://us02web.zoom.us/j/83781574869?pwd=TzhLeEQrN1E2aWd3R1h1RGdtdHlMQT09
To join by phone: 0203 481 5237
Meeting ID: 837 8157 4869
Passcode: 995944
Pip Alder
Assistant Clerk & Management Officer
19 May 2021
AGENDA
| Part One – Open to the Public | |
| 21.32 | Election of the Chair and Vice Chair |
| 21.33 | To receive apologies for absence |
| 21.34 | Declarations of Interest |
| 21.34.01 | To receive Amendments to the Register |
| 21.34.02 | To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda |
| 21.34.03 | To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda |
| 21.34.04 | To consider Full/Partial Dispensations for Pecuniary Interests Declared |
| 21.35 | Open Forum for Members of the Public to talk to Councillors |
| 21.36 | To approve the draft minutes of the previous meeting
Meeting held on 24th March 2021 (REC(21)M02 previously distributed). |
| 21.37 | Review Terms of Reference
To review the Terms of Reference of the Recreation Committee |
| 21.38 | Melton Playing Field |
| 21.38.01 | To receive a report on the playing fields since the previous meeting (REC(21)38.01) Asst Clerk to report |
| 21.38.02 | Woodbridge Town Youth Football Club
To agree the draft of the new hire agreement (REC(21)38.02) |
| 21.38.03 | Dogs on MPC land
To discuss a resident’s request regarding dogs to be kept on a lead. Asst Clerk to report |
| 21.38.04 | Bike Rack
To discuss the proposal for a bike rack at the Playing Field (REC(21)38.04) |
| 21.38.05 | Melton Playing Field Sign
To receive a report about replacing the playing field sign (REC(21)38.05). Asst Clerk to report |
| 21.38.06 | NHS Thank You Day
To consider requests for the NHS Thank You Day including blocking out the tennis courts and closing the car park for the morning of the 5th July. (REC(21)38.06) Cllrs Abbott/James/Harvey-Smith to report |
| 21.38.07 | Car Boot Sales
To consider an additional two dates (18th Sept and 2nd Oct) for Car Boot Sales and receive a report regarding the one-way system to be facilitated (REC.38.07). Asst Clerk to report |
| 21.38.08 | Hire Charges
To review the hire charges of facilities (including tennis courts, football pitches). Asst Clerk to report |
| 21.39 | Melton Woods |
| 21.39.01 | Tree Safety Survey – tree works
Asst Clerk to report on tree works that are planned as a result of the Tree Safety Survey |
| 21.39.02 | Burkes Wood Pond Survey
Asst Clerk to present the SWT report on the pond survey carried out in May 2021 (REC(21.39.02) |
| 21.39.03 | Tree Warden Report
To receive a verbal report from the Tree Warden. |
| 21.39.04 | Melton Woods Festival
To receive a report from a resident wishing to hold a festival in Burkes Wood (REC(21)39.04) |
| 21.39.05 | Queen’s Green Canopy
To discuss the Jubilee tree planting project – https://queensgreencanopy.org/ |
| 21.40 | Divested Land |
| 21.40.01 | To receive a report on the land that has been divested to MPC from ESC, including land by the river. Asst Clerk to report. |
| 21.41 | Maintenance Officer
To receive a verbal report on the work of the Maintenance Officer. Asst Clerk to report. |
| 21.42 | TPO Applications |
| 21.43 | CIL and Grant Funded Projects |
| 21.43.01 | To receive a verbal report on the current position regarding CIL and Grant funding projects relating to Recreation Committee including the Pavilion. Asst Clerk to report. |
| 21.44 | Notice Board
To receive an update on the additional noticeboard that was requested and taken to Full Council for approval. |
| 21.45 | Playing Out
To receive an update on the Playing Out scheme – https://playingout.net/ Asst Clerk to report |
| 21.46 | Melton, Woodbridge and Deben Peninsula Community Partnership Grants
Asst Clerk to give a verbal report regarding the Small Grant Schemes. |
| 21.47 | Anti-Social Behaviour
To receive a report on the ASB meetings. Cllr Gradwell to report. |
| 21.48 | Committee Chairman’s Urgent Business |
| 21.48.01 | To receive a report on urgent business not otherwise on the agenda |
| 21.49 | To agree items for inclusion in the Melton Messenger/In Touch |
| 21.50 | Date of Next Meeting
The next meeting will take place on Wednesday 7th July 2021 commencing at 19:00 at the Melton Parish Council offices. |
