MPC(21)A05
To Members of Melton Parish Council:
Dear Councillor,
You are summoned to attend the Meeting of Melton Parish Council to be held on Wednesday 16 June 2021, commencing at 19:00 at St Andrew’s Church, Station Road, Melton IP12 1PX.
Please note the change of venue for this meeting only. This is to ensure that everyone who wishes to attend this meeting of Melton Full Council can do safely and in line with the current Covid-19 Government guidelines.
William Grosvenor
Clerk and Executive Officer to the Council
7 June 2021
AGENDA
| PART ONE – OPEN TO THE PUBLIC | |
| 21.66 | TO RECEIVE APOLOGIES FOR ABSENCE |
| 21.67 | DECLARATIONS OF INTEREST |
| 21.67.01 | To receive Amendments to the Register |
| 21.67.02 | To receive Declarations of Pecuniary Interest in respect of Items on the Agenda |
| 21.67.03 | To receive Declarations of Non Pecuniary Interest in respect of Items on the Agenda |
| 21.67.04 | To consider Full / Partial Dispensations for Pecuniary Interests Declared |
| 21.68 | PUBLIC PARTICIPATION SESSION |
| 21.68.01 | To receive a Report from the District Councillor |
| 21.68.02 | To receive a Report from the County Councillor |
| 21.68.03 | To consider a request from a member of the public to hold an event in Melton woods
|
| 21.68.04 | To receive village matters raised by Members of the Public or Councillors
The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish. |
| 21.69
|
TO APPROVE THE MINUTES OF THE STATUTORY ANNUAL MEETING OF FULL COUNCIL HELD ON 5 MAY 2021
Minutes MPC(21)M04 |
| 21.70 | TO CONSIDER (1) CO-OPTION TO THE COUNCIL TO CONSIDER THE REMAINING COUNCILLOR VACANCY AND (2) APPOINTMENT OF CO-OPTEE TO PLANNING AND TRANSPORT COMMITTEE
Cllr Porter to report |
| 21.71 | TO CONSIDER PROPOSALS FOR THE REVISION OF TERMS OF REFERENCE FROM COMMITTEES
Paper MPC(21)71 |
| 21.72 | TO RECEIVE NOMINATIONS TO THE DISCIPLINARY COMMITTEE AND APPEALS COMMITTEE
Paper MPC(21)72 |
| 21.73 | TO RECEIVE AND CONSIDER REPORTS / MINUTES OF COMMITTEES |
| 21.73.01 | Recreation Committee 26 May 2021
Minutes REC(21)M03 (Draft) |
| 21.73.02 | Planning and Transport Committee 9 June 2021
Minutes PLA(21)M04 (Draft) |
| 21.74 | TO CONSIDER, APPROVE AND ADOPT THE ANNUAL ACCOUNTING STATEMENTS AND OTHER FINANCIAL REPORTS FOR 2020/21 |
| 21.74.01 | To receive and consider the Internal Audit report
Papers MPC(21)74.01 and MPC(21)74.01a |
| 21.74.02 | To receive, consider and approve by resolution the Statutory Accounting Statements for 2020/21
Paper MPC(21)74.02 |
| 21.74.03 | To consider and note the management accounts for 2020/21
Paper MPC(21)74.03 |
| 21.74.04 | To consider Statement of variances
Paper MPC(21)74.04 |
| 21.74.05 | To consider Community Infrastructure Levy – Draft Statutory Annual Report
Paper MPC(21)74.05 |
| 21.74.06 | Arrangements for submission of the Statutory Annual Governance and Accountability Return for 2020/21 and for the exercise of public rights
Clerk to report
|
| 21.75 | TO CONSIDER FINANCIAL AND INTERNAL CONTROL MATTERS |
| 21.75.01 | To receive and consider the financial management report for the period 1 April 2021 to 30 May 2021
Papers MPC(21)75.01 and MPC(21)75.01a-g |
| 21.75.02 | To consider budget report
Paper MPC(21)75.02 |
| 21.75.03 | To consider the annual review of Risk Management arrangements
Paper MPC(21)75.03 |
| 21.75.04 | To consider risk issues
Paper MPC(21)75.04 |
| 21.75.05 | To consider report on the provision of bicycle racks at the Playing Field (referral from Recreation Committee)
Paper MPC(21)75.05 |
| 21.75.06 | To consider purchase of Notice Board for the St Andrew’s Estate (referral from Recreation Committee)
Assistant Clerk to report |
| 21.75.07 | To consider provision of signage for the newly acquired parcels of land (referral from Recreation Committee)
Paper MPC(21)75.07 |
| 21.76 | TO CONSIDER DRAFT EQUALITY AND DIVERSITY POLICY AND AGREE ITS ADOPTION (referral from Finance Employment & Risk Management Committee)
Paper MPC(21)76 |
| 21.77 | TO CONSIDER DRAFT SICKNESS / ABSENCE POLICY AND AGREE ITS ADOPTION (referral from Finance Employment and Risk Management Committee)
Paper MPC(21)77 |
| 21.78 | TO CONSIDER REVISED PROPOSALS FROM THE ELECTORAL COMMISSION RELATING TO THE POLITICAL MAP FOR SUFFOLK COUNTY COUNCIL
Paper MPC(21)78 |
| 21.79 | PETITION CALLING FOR GOVERNMENT TO LEGISLATE TO ENABLE COUNCILLORS TO BE DISQUALIFIED OR SUSPENDED FOR POOR CONDUCT
Clerk to report |
| 21.80 | TO RECEIVE AN UPDATE REPORT ON THE PAVILION PROJECT AND CAR PARK IMPROVEMENTS
Clerk to report Below is a link to the latest information on the Council’s website https://melton-suffolk-pc.gov.uk/recreation/pavilion-project/ |
| 21.81 | TO RECEIVE UPDATE ON SIZEWELL C PLANNING APPLICATION
https://melton-suffolk-pc.gov.uk/sizewell-c/ Cllr Banks to report |
| 21.82 | TO RECEIVE UPDATE ON NHS THANK YOU DAY 5 JULY 2021
Cllr Abbott to report |
| 21.83 | TO RECEIVE UPDATE ON THE MELTON FETE IN 2022
|
| 21.84 | TO RECEIVE AND CONSIDER REPORTS FROM REPRESENTATIVES TO OUTSIDE BODIES |
| 21.84.01 | Burness Parish Room Management Committee
Cllr Gradwell to report |
| 21.84.02 | Melton Trust
Cllr Martin to report |
| 21.84.03 | East Suffolk Rail Partnership
PLA(21)62.01 |
| 21.84.04 | Melton Primary School
Cllr Martin to report |
| 21.84.05 | Melton Messenger
Cllrs Porter and Brown to report |
| 21.84.06 | ASB Co-ordination meetings
Cllr Gradwell to report |
| 21.84.07 | Suffolk Association of Local Councils
Cllr Porter to report |
| 21.84.08 | Dementia Friendly Communities
Cllr Darby to report |
| 21.85 | TO CONSIDER ITEMS FOR THE MELTON MESSENGER |
| 21.86 | CHAIRMAN’S URGENT BUSINESS |
| 21.87 | DATE OF NEXT MEETING
The next meeting will take place on Wednesday 22 September 2021, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT |
