MPC(21)A07 Agenda for Full Council Meeting 17 November 2021

Agendas & PapersFull Council Uploaded on November 11, 2021


To Members of Melton Parish Council:

Dear Councillor,

You are summoned to attend the Ordinary Meeting of Melton Parish Council to be held on Wednesday 17 November 2021, commencing at 19:00, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

William Grosvenor

Clerk and Executive Officer to the Council

8 November 2021

Agenda – Part One – Open to the Public

Item No              Item to be discussed

 21.111                To receive apologies for absence


21.112               Declarations of Interest

21.112.01              To receive Amendments to the Register

21.112.02              To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

21.112.03              To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda

21.112.04              To consider Full / Partial Dispensations for Pecuniary Interests Declared


21.113               Public Participation Session

21.113.01               To receive a Report from the District Councillor

21.113.02               To receive a report from the County Councillor

21.113.03       To consider village matters raised by Members of the Public or Councillors                                

The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

21.113.04                To consider letter from Woodbridge Town Council relating to the Climate Emergency

21.113.05             To consider request for tree works on land owned by the Council adjacent to Hope Crescent (referral from Recreation Committee)

                             Paper MPC(21)113.05


21.114                To approve the Minutes of the Ordinary Meeting of Full Council held       on 22 September 2021

                          Minutes MPC(21)M06


21.115               To receive and consider Minutes of Committees

21.115.01               Finance Employment and Risk Management (FERM) Committee 13 October 2021

                               Minutes FRM(21)M04 (Draft) and FRM(21)M04 CONFIDENTIAL (Draft)

21.115.02               Planning and Transport Committee 20 October 2021

                               Minutes PLA(21)M07 (Draft)

21.115.03               Recreation Committee 10 November 2021

                          Minutes REC(21)M06 (Draft)


21.116                 To consider financial and internal control matters

21.116.01             To receive and consider the financial management reports for the period 1 April  2021 to 31 October 2021

                               Papers MPC(21)116.01 and MPC(21)116.01a-g

21.116.02               To consider budget report

Paper MPC(21)116.02

21.116.03               To consider 1st draft budget for 2022/23

Papers MPC(21)116.03 and MPC(21)116.03a

21.116.04               To consider grant giving in 2021/22

Paper MPC(21)116.04

21.116.05               To consider risk issues

Paper MPC(21)116.05

21.116.06               To consider data protection risk issues

Paper MPC(21)116.06

21.116.07               To consider update report on Community Infrastructure Levy (CIL) funded projects

                               Paper MPC(21)116.07

21.116.08              To consider proposals for the improvement of car parking on the divested land in front of Winifred Fison House

                               Paper MPC(21)116.08

21.116.09               To consider proposals for improvements to the bus shelter in Bredfield Road

                               Assistant Clerk to report

21.116.10               To consider investment proposals from Recreation Committee for Hall Farm Road sports ground

Paper MPC(21)116.10

21.116.11         To consider request to lease land in Hall Farm Close (referral from Recreation Committee)

                              Paper MPC(21)116.11


21.117              To consider a report relating to Anti-social Behaviour

                          Paper MPC(21)117 and Cllr Gradwell to report


 21.118              To receive a report on the appointment of a new Clerk and Executive Officer and a progress report on the recruitment of a new Assistant Clerk  

                          Cllr Banks / Clerk and Executive Officer designate to report


21.119            To receive and consider a Draft Lone Working policy (referral from FERM Committee)

                            Paper MPC(21)119

21.120              To consider report on the Pavilion project and make decisions on temporary arrangements and on the final specification for the new build

                            Paper MPC(21)120 and Clerk to report

Below is a link to the latest information on the Council’s website

21.121                 The Queen’s Platinum Jubilee event – June 2022

                            Cllr Abbott to report

21.122                 Jubilee Fete event – June 2022

                            Cllr Biggle to report


21.123                 Festival of Suffolk 2022

                              Cllrs Porter and Abbott to report


21.124                To receive and consider reports from representatives to Outside Bodies

21.124.01                 Burness Parish Room Management Committee

                                 Cllr Gradwell to report

21.124.02                 Melton Trust       

                                 Cllr Martin to report

21.124.03                 Melton Primary School 

                                 Assistant Clerk to report

21.124.04                 Melton Messenger

                                 Cllrs Porter and Brown to report

21.124.05                 ASB Co-ordination meetings 

                                 Cllr Gradwell to report

21.124.06                 Sizewell C update

Cllr Banks / Clerk to report

21.124.07                 Suffolk Association of Local Councils (SALC)

Cllr Porter to report


21.125                To consider Items for the Melton Messenger


21.126                Chairman’s urgent business


21.127                Date of next meeting

The next meeting will take place on Wednesday 19 January 2022, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT


 Part Two – Confidential

 Exempt / Confidential Items

It is recommended that the public be excluded from the meeting for the following items of business on the grounds that they relate to matters of commercial confidentiality.

 Item No              Item to be discussed


21.128           To consider future leasing options for the 1st Floor at the Council’s offices

Paper MPC(21)128


21.129          To consider issues arising from the contract for the extension and resurfacing of the Playing Field car park and proposal for settling the contract with Garrod Construction Ltd

                                  Paper MPC(21)129

21.130            To review the position regarding the burial ground off South Close, Melton Park

                          Cllr Abbott to report


Please note that meetings may be filmed, photographed, recorded or reported about.