MPC(21)A07
To Members of Melton Parish Council:
Dear Councillor,
You are summoned to attend the Ordinary Meeting of Melton Parish Council to be held on Wednesday 17 November 2021, commencing at 19:00, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.
William Grosvenor
Clerk and Executive Officer to the Council
8 November 2021
Agenda – Part One – Open to the Public
Item No Item to be discussed
21.111 To receive apologies for absence
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21.112 Declarations of Interest
21.112.01 To receive Amendments to the Register
21.112.02 To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda
21.112.03 To receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda
21.112.04 To consider Full / Partial Dispensations for Pecuniary Interests Declared
_____________________________________________________________________________________
21.113 Public Participation Session
21.113.01 To receive a Report from the District Councillor
21.113.02 To receive a report from the County Councillor
21.113.03 To consider village matters raised by Members of the Public or Councillors
The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.
21.113.04 To consider letter from Woodbridge Town Council relating to the Climate Emergency
21.113.05 To consider request for tree works on land owned by the Council adjacent to Hope Crescent (referral from Recreation Committee)
Paper MPC(21)113.05
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21.114 To approve the Minutes of the Ordinary Meeting of Full Council held on 22 September 2021
Minutes MPC(21)M06
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21.115 To receive and consider Minutes of Committees
21.115.01 Finance Employment and Risk Management (FERM) Committee 13 October 2021
Minutes FRM(21)M04 (Draft) and FRM(21)M04 CONFIDENTIAL (Draft)
21.115.02 Planning and Transport Committee 20 October 2021
Minutes PLA(21)M07 (Draft)
21.115.03 Recreation Committee 10 November 2021
Minutes REC(21)M06 (Draft)
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21.116 To consider financial and internal control matters
21.116.01 To receive and consider the financial management reports for the period 1 April 2021 to 31 October 2021
Papers MPC(21)116.01 and MPC(21)116.01a-g
21.116.02 To consider budget report
Paper MPC(21)116.02
21.116.03 To consider 1st draft budget for 2022/23
Papers MPC(21)116.03 and MPC(21)116.03a
21.116.04 To consider grant giving in 2021/22
Paper MPC(21)116.04
21.116.05 To consider risk issues
Paper MPC(21)116.05
21.116.06 To consider data protection risk issues
Paper MPC(21)116.06
21.116.07 To consider update report on Community Infrastructure Levy (CIL) funded projects
Paper MPC(21)116.07
21.116.08 To consider proposals for the improvement of car parking on the divested land in front of Winifred Fison House
Paper MPC(21)116.08
21.116.09 To consider proposals for improvements to the bus shelter in Bredfield Road
Assistant Clerk to report
21.116.10 To consider investment proposals from Recreation Committee for Hall Farm Road sports ground
Paper MPC(21)116.10
21.116.11 To consider request to lease land in Hall Farm Close (referral from Recreation Committee)
Paper MPC(21)116.11
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21.117 To consider a report relating to Anti-social Behaviour
Paper MPC(21)117 and Cllr Gradwell to report
_______________________________________________________________________
21.118 To receive a report on the appointment of a new Clerk and Executive Officer and a progress report on the recruitment of a new Assistant Clerk
Cllr Banks / Clerk and Executive Officer designate to report
_____________________________________________________________________________________
21.119 To receive and consider a Draft Lone Working policy (referral from FERM Committee)
Paper MPC(21)119
21.120 To consider report on the Pavilion project and make decisions on temporary arrangements and on the final specification for the new build
Paper MPC(21)120 and Clerk to report
Below is a link to the latest information on the Council’s website
https://melton-suffolk-pc.gov.uk/recreation/pavilion-project/
21.121 The Queen’s Platinum Jubilee event – June 2022
Cllr Abbott to report
21.122 Jubilee Fete event – June 2022
Cllr Biggle to report
_____________________________________________________________________________________
21.123 Festival of Suffolk 2022
Cllrs Porter and Abbott to report
_____________________________________________________________________________________
21.124 To receive and consider reports from representatives to Outside Bodies
21.124.01 Burness Parish Room Management Committee
Cllr Gradwell to report
21.124.02 Melton Trust
Cllr Martin to report
21.124.03 Melton Primary School
Assistant Clerk to report
21.124.04 Melton Messenger
Cllrs Porter and Brown to report
21.124.05 ASB Co-ordination meetings
Cllr Gradwell to report
21.124.06 Sizewell C update
Cllr Banks / Clerk to report
21.124.07 Suffolk Association of Local Councils (SALC)
Cllr Porter to report
_____________________________________________________________________________________
21.125 To consider Items for the Melton Messenger
_______________________________________________________________________
21.126 Chairman’s urgent business
_______________________________________________________________________
21.127 Date of next meeting
The next meeting will take place on Wednesday 19 January 2022, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT
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Part Two – Confidential
Exempt / Confidential Items
It is recommended that the public be excluded from the meeting for the following items of business on the grounds that they relate to matters of commercial confidentiality.
Item No Item to be discussed
_______________________________________________________________________
21.128 To consider future leasing options for the 1st Floor at the Council’s offices
Paper MPC(21)128
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21.129 To consider issues arising from the contract for the extension and resurfacing of the Playing Field car park and proposal for settling the contract with Garrod Construction Ltd
Paper MPC(21)129
21.130 To review the position regarding the burial ground off South Close, Melton Park
Cllr Abbott to report
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Please note that meetings may be filmed, photographed, recorded or reported about.
