MPC(22)A04
To Members of Melton Parish Council:
Dear Councillor,
You are summoned to attend the Statutory Annual Meeting of Melton Parish Council to be held on Wednesday 11th May 2022, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.
Pip Alder
Clerk and Executive Officer to the Council
5th May 2022
The Committee shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.
Agenda – Part 1/1 – Open to the Public
Item No Item to be discussed
22.41 Election of the Chair of the Council
Election of the Chair and completion of the statutory declaration of acceptance of office.
22.42 Election of Vice Chair(s) of the Council
22.43 To receive apologies for absence
22.44 Declarations of Interest
22.44.01 To receive Amendments to the Register
22.44.02 To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda
22.44.03 To receive Declarations of Non-Pecuniary Interest in Respect of Items on the Agenda
22.44.04 To consider Full / Partial Dispensations for Pecuniary Interests Declared
22.45 Public Participation Session
22.45.01 To receive a Report from the District Councillor
22.45.02 To receive a report from the County Councillor
22.45.03 To consider village matters raised by Members of the Public or Councillors
The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.
22.46 To consider co-option to the Council in respect of the vacancy
Prospective Councillor to introduce themselves and answer any questions from Members
22.47 To approve the Minutes of Full Council
22.47.01 MPC(22)M03 and MPC(22)M03 Conf – Minutes of Full Council from 30th March 2022
22.48 To receive and consider Minutes of Committees
22.48.01 Finance Employment and Risk Management (FERM) Committee 13th April 2022
Minutes FRM(22)M02 (Draft)
22.48.02 Planning and Transport Committee 20th April 2022
22.49 To consider Financial and Internal Control Matters
22.49.01 To receive and consider a summary financial management report for the year ending 31 March 2022
Papers MPC(22)49.01 and MPC(22)49.01a-b
22.49.02 To consider the updated budget report for 2022/23
Papers MPC(22)49.02 and MPC(22)49.02a
22.49.03 To approve requests from Planning and Transport Committee arising from recent meetings
Paper MPC(22)49.03
22.49.04 Arrangements for approval of accounts/Statutory Annual Return 2022
Clerk to report
22.49.05 To review the arrangements for insurance cover
Clerk to report. The responsibility for the arrangement of insurance cover is delegated to FERM)
22.49.06 To confirm the Council’s Standing Orders
https://melton-suffolk-pc.gov.uk/documents/standing-orders/
22.49.07 To confirm the Council’s Financial Regs
https://melton-suffolk-pc.gov.uk/documents/financial-regulations/
22.49.08 To agree the following items from the Financial Regs
6.6 approval of the use of a variable direct debit
6.7 approval of the use of a banker’s standing order
6.8 approval of the use of BACS or CHAPS
22.49.09 To review signatories to Melton Parish Council Bank and Building Society Accounts
Clerk to report
22.49.10 To review the Council’s subscriptions to other bodies
Clerk to report
22.49.11 To consider risk issues
https://melton-suffolk-pc.gov.uk/documents-base/risk-register/
22.50 To consider Governance Matters
22.50.01 To consider and affirm the Council’s adherence to the new National Code of Conduct
Papers MPC(22)50.01 and MPC(22)50.01a
22.50.02 To approve the Annual Governance Statement
Paper MPC(22)50.02
22.50.03 To review the Terms of Reference for Committees and Working Groups
Paper MPC(22)50.03
22.50.04 To receive nominations to Committees, Panels and Working Groups
Paper MPC(22)50.04
22.50.05 To review and appoint representatives on or to work with External Bodies
Burness Parish Rooms Management Committee
Melton Trust
East Suffolk Rail Partnership
Melton Primary School Governing Body
Melton Messenger Editorial Committee
ASB Co-ordination meetings
Suffolk Association of Local Councils
22.50.06 To agree to receive the summons to meetings electronically
22.50.07 To note and review the Council’s Schedule of Policies
Paper MPC(22)50.07
22.51 Parish Council Noticeboards
To confirm the list of Councillors/Volunteers for posting notices on the 8 noticeboards
22.52 To receive an update on the Pavilion Project
https://melton-suffolk-pc.gov.uk/recreation/pavilion-project/ paper MPC(22)52.
22.53 To receive an update on the Sizewell C Planning Application
Cllr Banks to report
22.54 To receive an update on the Neighbourhood Plan Refresh
Cllr Brown/Clerk to report
22.55 To receive an update on the Jubilee Weekend Events
Cllr Biggle to report on the Fete, Cllr Porter to report on the Beacon lighting event
22.56 To receive and consider reports from Representatives to Outside Bodies
22.56.01 Burness Parish Room Management Committee
Cllr Gradwell to report
22.56.02 Melton Trust
Cllr Martin to report
22.56.03 Melton Primary School
Clerk to report
22.56.04 Melton Messenger
Cllrs Porter and Brown to report
22.56.05 ASB Co-ordination meetings
Cllr Gradwell to report
22.56.06 Sizewell C update
Cllr Banks to report
22.56.07 Suffolk Association of Local Councils (SALC)
Cllr Porter to report
22.56.08 Suffolk Disability Forum
Cllr Darby to report
22.57 To consider Items for the Melton Messenger
22.58 Chair’s urgent business
22.59 Date of next meeting
The next meeting of Full Council will take place on Wednesday 15th June 2022, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.
Please note that meetings may be filmed, photographed, recorded or reported about.
