MPC(22)A04 Agenda for Full Council Meeting 11th May 2022

Agendas & PapersFull Council Uploaded on May 5, 2022


To Members of Melton Parish Council:

Dear Councillor,

You are summoned to attend the Statutory Annual Meeting of Melton Parish Council to be held on Wednesday 11th May 2022, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Pip Alder

Clerk and Executive Officer to the Council

5th May 2022

The Committee shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.

Agenda – Part 1/1 – Open to the Public

Item No              Item to be discussed

 22.41                  Election of the Chair of the Council

Election of the Chair and completion of the statutory declaration of acceptance of office.

22.42                  Election of Vice Chair(s) of the Council

22.43                  To receive apologies for absence

22.44                  Declarations of Interest

22.44.01                To receive Amendments to the Register

22.44.02                To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

22.44.03                To receive Declarations of Non-Pecuniary Interest in Respect of Items on the Agenda

22.44.04                To consider Full / Partial Dispensations for Pecuniary Interests Declared

22.45                  Public Participation Session 

22.45.01                To receive a Report from the District Councillor

22.45.02                To receive a report from the County Councillor

22.45.03                To consider village matters raised by Members of the Public or Councillors

The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

22.46                  To consider co-option to the Council in respect of the vacancy

Prospective Councillor to introduce themselves and answer any questions from Members

22.47                  To approve the Minutes of Full Council

22.47.01                MPC(22)M03 and MPC(22)M03 Conf – Minutes of Full Council from 30th March 2022

22.48                  To receive and consider Minutes of Committees

22.48.01                Finance Employment and Risk Management (FERM) Committee 13th April 2022
Minutes FRM(22)M02 (Draft)

22.48.02                Planning and Transport Committee 20th April 2022

Minutes PLA(22)M03 (Draft)

22.49                  To consider Financial and Internal Control Matters

22.49.01                To receive and consider a summary financial management report for the year ending 31 March 2022

Papers MPC(22)49.01 and MPC(22)49.01a-b

22.49.02                To consider the updated budget report for 2022/23

Papers MPC(22)49.02 and MPC(22)49.02a

22.49.03                To approve requests from Planning and Transport Committee arising from recent meetings

Paper MPC(22)49.03

22.49.04                Arrangements for approval of accounts/Statutory Annual Return 2022

Clerk to report

22.49.05                To review the arrangements for insurance cover

Clerk to report. The responsibility for the arrangement of insurance cover is delegated to FERM)

22.49.06                To confirm the Council’s Standing Orders

22.49.07                To confirm the Council’s Financial Regs

22.49.08                To agree the following items from the Financial Regs

 6.6 approval of the use of a variable direct debit

6.7 approval of the use of a banker’s standing order

6.8 approval of the use of BACS or CHAPS

22.49.09                To review signatories to Melton Parish Council Bank and Building Society Accounts

Clerk to report

22.49.10                To review the Council’s subscriptions to other bodies

Clerk to report

22.49.11                To consider risk issues

22.50                  To consider Governance Matters

22.50.01                To consider and affirm the Council’s adherence to the new National Code of Conduct

Papers MPC(22)50.01 and MPC(22)50.01a

22.50.02                To approve the Annual Governance Statement

Paper MPC(22)50.02

22.50.03                To review the Terms of Reference for Committees and Working Groups

Paper MPC(22)50.03

22.50.04                To receive nominations to Committees, Panels and Working Groups

Paper MPC(22)50.04

22.50.05                To review and appoint representatives on or to work with External Bodies

Burness Parish Rooms Management Committee

Melton Trust

East Suffolk Rail Partnership

Melton Primary School Governing Body

Melton Messenger Editorial Committee

ASB Co-ordination meetings

Suffolk Association of Local Councils

22.50.06                To agree to receive the summons to meetings electronically

22.50.07                To note and review the Council’s Schedule of Policies

Paper MPC(22)50.07

22.51                  Parish Council Noticeboards

 To confirm the list of Councillors/Volunteers for posting notices on the 8 noticeboards

22.52                  To receive an update on the Pavilion Project paper MPC(22)52.

22.53                  To receive an update on the Sizewell C Planning Application

Cllr Banks to report

22.54                  To receive an update on the Neighbourhood Plan Refresh

Cllr Brown/Clerk to report

22.55                  To receive an update on the Jubilee Weekend Events

Cllr Biggle to report on the Fete, Cllr Porter to report on the Beacon lighting event

22.56                  To receive and consider reports from Representatives to Outside Bodies

22.56.01                Burness Parish Room Management Committee

Cllr Gradwell to report

22.56.02                Melton Trust

Cllr Martin to report

22.56.03                Melton Primary School 

Clerk to report

22.56.04                Melton Messenger

Cllrs Porter and Brown to report

22.56.05                ASB Co-ordination meetings 

Cllr Gradwell to report

22.56.06                Sizewell C update

Cllr Banks to report

22.56.07                Suffolk Association of Local Councils (SALC)

Cllr Porter to report

22.56.08                Suffolk Disability Forum

Cllr Darby to report

22.57                  To consider Items for the Melton Messenger

22.58                  Chair’s urgent business

22.59                  Date of next meeting

The next meeting of Full Council will take place on Wednesday 15th June 2022, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.

 Please note that meetings may be filmed, photographed, recorded or reported about.