MPC(23)A02 Agenda for Full Council Meeting on 22nd March 2023

Agendas & PapersFull Council Uploaded on March 16, 2023


To Members of Melton Parish Council:

Dear Councillor,

You are summoned to attend the meeting of Melton Parish Council to be held on Wednesday 22nd March 2023, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Pip Alder

Clerk and Executive Officer to the Council

16th March 2023

The Council shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.

Agenda – Part 1/1 – Open to the Public

Item No              Item to be discussed

23.16                  To receive apologies for absence

23.17                  Declarations of Interest

23.17.01                To receive Declarations of Interest in Respect of Items on the Agenda

23.17.02                To consider any applications for dispensations

Members are reminded that they are responsible for ensuring their Register of Interests is up to date

23.18                  Public Participation Session 

23.18.01                To receive a Report from the District Councillor

23.18.02                To receive a report from the County Councillor

23.18.03                To consider village matters raised by Members of the Public or Councillors

The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

23.19                  To approve the Minutes of Full Council and Committees

23.19.01                Minutes of Full Council from 18th January 2023 – MPC(23)M01

23.19.02                Minutes of FERM Committee 8th February 2023 – FRM(23)M01

23.19.03                Minutes of Planning & Transport Committee 25th January 2023 – PLA(23)M01

23.20                  Planning and Transport – Cllr Brown to lead assisted by the Clerk

23.20.01                Planning Applications – to review new applications received

DC/23/0447/FUL Kirby Villas 44 Bredfield Road

23.20.02                Planning Applications – update on any existing Planning Applications

23.20.03                Public Consultations

23.20.04                Planning Notices – review Planning Notices received

23.20.05                Planning Appeals – review position on existing Planning Appeals

DC/20/1831/OUT Land off St Andrews Place and Waterhead Lane, Melton

An appeal has been lodged with the Planning Inspectorate: AP/23/0044/REFUSE and comments were submitted by the 26th October

23.20.06                Planning Enforcement

ENF/23/0027/COND – Deben Meadows (DC/23/0120/DRC)

ENF/21/0086/DEV – Bye Engineering

ENF/22/0449/SIGN – Land Adjoining Deben Villa

23.20.07                Neighbourhood Plan Refresh – Cllr Brown to report

23.20.08                Local Highways Matters – Paper MPC(23)20.08

Bentwaters/Peninsula Traffic, Speed management/Road Safety Issues and Love Woodbridge & Melton Project

23.20.09                East Suffolk Planning Alliance – Cllr Brown to report

23.21                  Recreation – Cllr Taylor to lead assisted by the Assistant Clerk

                            Paper MPC(23)21 referring to the following items:

23.21.01                Play Parks

23.21.02                Woodland and Trees (including TPOs)

23.21.03                Pavilion

23.21.04                Recreation Hire Charges Review

23.22                  To consider Financial and Internal Control Matters – Clerk to report

23.22.01                To receive and consider the financial management reports for the period 1 April 2022 to 28 February 2023

Papers MPC(23)22.01 and MPC(23)22.01a-g

23.22.02                To consider the updated budget report for 2023/24

Papers MPC(23)22.02 and MPC(23)22.02a

23.22.03                To consider arrangements for Working Groups from May 2023 – Cllr Gradwell to report

                            Paper MPC(23)22.03

23.22.04                To review the report on Community Infrastructure Levy (CIL) funded projects

Paper MPC(23)22.04

23.22.05                To review the Council’s Standing Orders – to be formally adopted in May 2023

23.22.06                To review the Council’s Financial Regs – to be formally adopted in May 2023

23.22.07                To review the Internal Control Policy for the year ending 31 March 2023

Paper MPC(23)22.07

23.22.08                To receive an update on the Internal Audit Arrangements

23.22.09                To consider risk issues

23.22.10                To review the Council’s Asset Register as at 31st March 2023

Paper MPC(23)22.10

23.22.11                To consider arrangements for meetings for 2023/24 – to be formally adopted in May 2023

                            Paper MPC(23)22.11

23.22.12                Report of decisions made by Clerk/Assistant Clerk under the Openness of Local Government Bodies Regulations 2014

Paper MPC(23)22.12

23.23                  Sizewell C

23.24                  To receive and consider reports from Representatives to Outside Bodies

23.24.01                Burness Parish Room Management Committee

Cllr Gradwell to report

23.24.02                Melton Trust

Cllr Martin to report

23.24.03                Melton Primary School 

Clerk to report

23.24.04                Melton Messenger

Cllrs Porter and Brown to report

23.24.05                Suffolk Association of Local Councils (SALC)

Cllr Porter to report

23.24.06                Suffolk Disability Forum

Cllr Darby to report

23.24.07                Melton, Woodbridge and Deben Community Partnership

Cllr Packard to report

23.25                  Fete 2023

Cllrs Darby and Gradwell to report

23.26                  Thermal Imaging Project

                            Cllr Martin to report

23.27                  Annual Parish Meeting

Cllr Porter to report

23.28                  To consider Items for the Melton Messenger

23.29                  Chair’s urgent business

23.30                  Date of next meeting

The next meeting of Full Council will take place on Wednesday 19th April 2023, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.

 Please note that meetings may be filmed, photographed, recorded or reported about.