MPC(23)A04
To Members of Melton Parish Council:
Dear Councillor,
You are summoned to attend the Statutory Annual Meeting of Melton Parish Council to be held on Wednesday 10th May 2023, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.
Pip Alder
Clerk and Executive Officer to the Council
4th May 2023
The Council shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.
Agenda – Part 1/1 – Open to the Public
Item No Item to be discussed
23.45 Election of the Chair of the Council
Election of the Chair and completion of the statutory declaration of acceptance of office.
23.46 Election of Deputy Chair(s) of the Council
23.47 To receive apologies for absence
23.48 Declarations of Interest
23.48.01 To receive Declarations of Interest in Respect of Items on the Agenda
23.48.02 To consider any applications for dispensations
Members are reminded that they are responsible for ensuring their Register of Interests is up to date and must be completed within 28 days of taking office.
23.49 Public Participation Session
23.49.01 To receive a Report from the District Councillor
23.49.02 To receive a report from the County Councillor
23.49.03 To consider village matters raised by Members of the Public or Councillors
The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.
23.50 To consider co-option to the Council in respect of the vacancy
Prospective Councillor to introduce themselves and answer any questions from Members
23.51 To consider adoption of the General Power of Competence
Paper MPC(23)51 – Clerk to report
23.52 To approve the Minutes of Full Council
23.52.01 Minutes of Full Council from 19th April 2023 – MPC(23)M03
23.53 Planning & Transport – Chair of P&T to lead assisted by the Clerk
23.53.01 Planning Applications – to review new applications received
DC/23/1216/FUL The Garden House
DC/23/1506/FUL 21 Saxon Way
DC/23/0544/FUL Land at Quay Lane
DC/23/1410/FUL Smithfield
23.53.02 Planning Applications – update on any existing Planning Applications
DC/22/4775/FUL – Land South Of Primary School And East Of The Street Eyke
DC/20/1831/OUT – Land Off St Andrews Place and Waterhead Lane
23.53.03 Public Consultations
23.53.04 Planning Notices – review Planning Notices received
Cornerstone Base Station Installation Upgrade, Wilford Bridge Road
23.53.05 Planning Appeals – review position on existing Planning Appeals
23.53.06 Planning Enforcement
ENF/23/0027/COND – Deben Meadows (DC/23/0120/DRC)
ENF/21/0086/DEV – Bye Engineering
23.53.07 Local Highways Matters – Paper MPC(23)53.07
23.53.08 East Suffolk Planning Alliance
23.54 Recreation – Chair of Recreation to lead assisted by the Assistant Clerk
Paper MPC(23)54
23.54.01 Pavilion – to approve increase in hire charges
23.54.02 Tree Recommendation
23.54.03 Beresford Drive Consultation
23.54.04 Recreation Ground
23.54.05 Jubilee Green Update
23.55 To consider Financial and Internal Control Matters – Clerk to report and advice to Council from Chair of FERM
23.55.01 To approve the financial management report for the year ending 31 March 2023
Papers MPC(23)55.01 and MPC(23)55.01a-b
23.55.02 To approve the draft CIL report for 2022-23
Paper MPC(23)55.02
23.55.03 To approve the Asset Register as at 31st March 2023
Paper MPC(23)55.03
23.55.04 To receive and consider the financial management and budget reports for the period 1 to 30 April 2023
Papers MPC(23)55.04 and MPC(23)55.04a-g
23.55.05 To review the arrangements for insurance cover
Clerk to report. (The responsibility for the arrangement of insurance cover is delegated to FERM)
23.55.06 To confirm the Council’s Standing Orders
Paper MPC(23)55.06
23.55.07 To confirm the Council’s Financial Regs
Paper MPC(23)55.07
23.55.08 To review signatories to Melton Parish Council Bank and Building Society Accounts
Clerk to report
23.55.09 To review the Council’s subscriptions to other bodies
Clerk to report
23.55.10 To consider risk issues – https://melton-suffolk-pc.gov.uk/documents-base/risk-register/
23.55.11 To consider Data Protection Risk Register – https://melton-suffolk-pc.gov.uk/data-protection-risk-register/
23.56 To consider Governance Matters – Clerk to report
23.56.01 To consider and affirm the Council’s adherence to the National Code of Conduct
23.56.02 To approve the Annual Governance Statement and Arrangements for approval of accounts/Statutory Annual Return 2023
Paper MPC(23)56.02 – Clerk to report
23.56.03 To review the Terms of Reference for Working Groups
Paper MPC(23)56.03
23.56.04 To receive nominations to Panels and Working Groups
Paper MPC(23)56.04
23.56.05 To review and appoint representatives on or to work with External Bodies
Burness Parish Rooms Management Committee
Deben Community Partnership
Deben Estuary Partnership
Melton Trust
Melton Primary School Governing Body
Melton Messenger Editorial Committee
Suffolk Association of Local Councils
23.56.06 To agree to receive the summons to meetings electronically
23.56.07 To note and review the Council’s Schedule of Policies
Paper MPC(23)56.07
23.57 To consider arrangements for meetings for 2023/24
Paper MPC(23)57
23.58 Parish Council Noticeboards
To confirm the list of Councillors/Volunteers for posting notices on the 8 noticeboards
23.59 Sizewell C
23.60 To receive and consider reports from Representatives to Outside Bodies
23.60 .01 Burness Parish Room Management Committee – Cllr Gradwell to report
23.60 .02 Melton Trust – Cllr Martin to report
23.60 .03 Melton Primary School – Clerk to report
23.60 .04 Melton Messenger – Cllr Brown to report
23.60 .05 Suffolk Association of Local Councils (SALC)
23.60 .06 Suffolk Disability Forum – Cllr Darby to report
23.60 .07 Melton, Woodbridge and Deben Community Partnership – Cllr Packard to report
23.61 To consider Items for the Melton Messenger
23.62 Chair’s urgent business
23.63 Date of next meeting
The next meeting of Full Council will take place on Wednesday 14th June 2023, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.
Please note that meetings may be filmed, photographed, recorded or reported about.
