MPC(23)A04 Agenda for Full Council Meeting on 10th May 2023

Agendas & PapersFull Council Uploaded on May 4, 2023


To Members of Melton Parish Council:

Dear Councillor,

You are summoned to attend the Statutory Annual Meeting of Melton Parish Council to be held on Wednesday 10th May 2023, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Pip Alder

Clerk and Executive Officer to the Council

4th May 2023

The Council shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.

Agenda – Part 1/1 – Open to the Public

Item No         Item to be discussed

23.45              Election of the Chair of the Council

Election of the Chair and completion of the statutory declaration of acceptance of office.

23.46              Election of Deputy Chair(s) of the Council

23.47              To receive apologies for absence

23.48              Declarations of Interest

23.48.01         To receive Declarations of Interest in Respect of Items on the Agenda

23.48.02        To consider any applications for dispensations

Members are reminded that they are responsible for ensuring their Register of Interests is up to date and must be completed within 28 days of taking office.

23.49              Public Participation Session          

23.49.01         To receive a Report from the District Councillor

23.49.02         To receive a report from the County Councillor

23.49.03         To consider village matters raised by Members of the Public or Councillors

The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.

23.50             To consider co-option to the Council in respect of the vacancy

Prospective Councillor to introduce themselves and answer any questions from Members

23.51             To consider adoption of the General Power of Competence

Paper MPC(23)51 – Clerk to report

23.52             To approve the Minutes of Full Council

23.52.01       Minutes of Full Council from 19th April 2023 – MPC(23)M03

23.53             Planning & Transport – Chair of P&T to lead assisted by the Clerk

23.53.01        Planning Applications – to review new applications received

DC/23/1216/FUL The Garden House
DC/23/1506/FUL 21 Saxon Way
DC/23/0544/FUL Land at Quay Lane
DC/23/1410/FUL Smithfield
23.53.02           Planning Applications – update on any existing Planning Applications
DC/22/4775/FUL – Land South Of Primary School And East Of The Street Eyke

DC/20/1831/OUT – Land Off St Andrews Place and Waterhead Lane

23.53.03           Public Consultations

23.53.04           Planning Notices – review Planning Notices received

Cornerstone Base Station Installation Upgrade, Wilford Bridge Road

23.53.05           Planning Appeals – review position on existing Planning Appeals

23.53.06           Planning Enforcement

ENF/23/0027/COND – Deben Meadows (DC/23/0120/DRC)

ENF/21/0086/DEV – Bye Engineering

23.53.07           Local Highways Matters – Paper MPC(23)53.07

23.53.08           East Suffolk Planning Alliance

23.54              Recreation – Chair of Recreation to lead assisted by the Assistant Clerk

Paper MPC(23)54

23.54.01           Pavilion – to approve increase in hire charges

23.54.02           Tree Recommendation

23.54.03           Beresford Drive Consultation

23.54.04           Recreation Ground

23.54.05           Jubilee Green Update

23.55              To consider Financial and Internal Control Matters – Clerk to report and advice to Council from Chair of FERM

23.55.01           To approve the financial management report for the year ending 31 March 2023

Papers MPC(23)55.01 and MPC(23)55.01a-b

23.55.02           To approve the draft CIL report for 2022-23

                        Paper MPC(23)55.02

23.55.03           To approve the Asset Register as at 31st March 2023

                        Paper MPC(23)55.03

23.55.04           To receive and consider the financial management and budget reports for the period 1 to 30 April 2023

Papers MPC(23)55.04 and MPC(23)55.04a-g

23.55.05           To review the arrangements for insurance cover

Clerk to report. (The responsibility for the arrangement of insurance cover is delegated to FERM)

23.55.06           To confirm the Council’s Standing Orders

Paper MPC(23)55.06

23.55.07           To confirm the Council’s Financial Regs

Paper MPC(23)55.07

23.55.08           To review signatories to Melton Parish Council Bank and Building Society Accounts

Clerk to report

23.55.09           To review the Council’s subscriptions to other bodies

Clerk to report

23.55.10           To consider risk issues –

23.55.11           To consider Data Protection Risk Register –

23.56              To consider Governance Matters – Clerk to report

23.56.01           To consider and affirm the Council’s adherence to the National Code of Conduct

23.56.02           To approve the Annual Governance Statement and Arrangements for approval of accounts/Statutory Annual Return 2023

Paper MPC(23)56.02 – Clerk to report

23.56.03           To review the Terms of Reference for Working Groups

Paper MPC(23)56.03

23.56.04           To receive nominations to Panels and Working Groups

Paper MPC(23)56.04

23.56.05           To review and appoint representatives on or to work with External Bodies

Burness Parish Rooms Management Committee

Deben Community Partnership

Deben Estuary Partnership

Melton Trust

Melton Primary School Governing Body

Melton Messenger Editorial Committee

Suffolk Association of Local Councils

23.56.06           To agree to receive the summons to meetings electronically

23.56.07           To note and review the Council’s Schedule of Policies

                        Paper MPC(23)56.07          

23.57              To consider arrangements for meetings for 2023/24

                        Paper MPC(23)57

23.58              Parish Council Noticeboards

                        To confirm the list of Councillors/Volunteers for posting notices on the 8 noticeboards

23.59            Sizewell C        

23.60              To receive and consider reports from Representatives to Outside Bodies

23.60 .01           Burness Parish Room Management Committee – Cllr Gradwell to report

23.60 .02           Melton Trust – Cllr Martin to report

23.60 .03           Melton Primary School  – Clerk to report

23.60 .04           Melton Messenger – Cllr Brown to report

23.60 .05           Suffolk Association of Local Councils (SALC)

23.60 .06           Suffolk Disability Forum – Cllr Darby to report

23.60 .07           Melton, Woodbridge and Deben Community Partnership – Cllr Packard to report

23.61                 To consider Items for the Melton Messenger

23.62              Chair’s urgent business

23.63              Date of next meeting

The next meeting of Full Council will take place on Wednesday 14th June 2023, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.

Please note that meetings may be filmed, photographed, recorded or reported about.