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FRM(22)A03 Agenda for meeting of FERM Committee on 20th July 2022

FERMFERM Agendas & Papers Uploaded on July 13, 2022

                                                                                                                                                            FRM(22)A03

 FINANCE, EMPLOYMENT AND RISK MANAGEMENT COMMITTEE

                                                                                                                                                          

To Members of Melton Parish Council Finance, Employment and Risk Management (FERM) Committee:

Dear Councillor,

You are summoned to attend the Ordinary Meeting of Melton Parish Council Finance, Employment and Risk Management (FERM) Committee to be held on Wednesday 20th July 2022, commencing at 19:00, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Clerk and Executive Officer to the Council

14th July 2022

“The Committee shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.”

Agenda – Part One of Two – Open to the Public

Item No         Item to be discussed

22.23              Election of Chair and Vice Chair of FERM

22.24              To receive apologies for absence

22.25              Declarations of Interest

22.25.01            To receive Amendments to the Register

22.25.02           To receive Declarations of Pecuniary Interest in Respect of Items on the Agenda

22.25.03           To receive Declarations of Non-Pecuniary Interest in Respect of Items on the Agenda

22.25.04           To consider Full / Partial Dispensations for Pecuniary Interests Declared

22.26              Public Participation Session     

The opportunity for members of the public to ask questions of their Councillors about matters within the remit of FERM Committee.

22.27              To approve the Minutes of the Previous Meeting

Meeting held on 13th April 2022 (FRM(22)M02) previously distributed).

22.28              To review Terms of Reference of FERM Committee and make recommendations to Full Council

https://melton-suffolk-pc.gov.uk/documents/terms-of-reference/

22.29              To consider Financial and Internal Control matters

22.29.01           To consider the Management Accounts for the period 1 April 2022 to 30 June 2022 and the current budget position

Papers FRM(22)29.01 and FRM(22)29.01a-f

22.29.02           To review the CIL and EMR Projects

Papers FRM(22)29.02 and FRM(22)29.02a. Clerk to report

22.29.03           To consider the appointment of the Internal Auditor for 2022/23

22.29.04           To consider the draft revised and updated Melton Parish Council Business Plan

Clerk to report. Paper FRM(22)29.04

22.29.05           Fete Financial Report

Paper FRM(22)29.05. Clerk to report

22.29.06           Bank Accounts

To receive an update on the bank accounts and future plans

22.30              To review risk management issues

22.30.01            Risk Register

https://melton-suffolk-pc.gov.uk/documents-base/risk-register/

22.31              Pavilion Update

To receive an update on the Pavilion project. Paper FRM(22)31

22.32              To consider employment matters

22.32.01           Staffing report

Clerk to report

22.33              To consider governance matters

22.33.01            Report of decisions made by Clerk/Assistant Clerk under the Openness of Local Government Bodies Regulations 2014

Paper FRM(22)33.01 Clerk to report

22.33              Finance Committee Chair’s urgent business

22.34              Date of next meeting

The next meeting will take place on Wednesday 12th October 2022, commencing at 19:00 at 17 Riduna Park, Station Road, Melton IP12 1QT

Part Two of Two – Confidential

Exempt / Confidential Items. It is recommended that the public be excluded from the meeting for the following items of business on the grounds of commercial and employee confidentiality.

22.35                  To approve annual increments for staff

Paper FRM(22)35 Confidential

22.36                  To discuss vehicle options for the Maintenance Officer

Paper FRM(22)36 Confidential

22.37                  To discuss allocation of CIL funds

Paper FRM(22)37 Confidential

22.38                  Chair’s Urgent Business

Please note that meetings may be filmed, photographed, recorded or reported about.