MPC(23)A08 Agenda for Full Council on 18th October 2023

Agendas & PapersFull Council Uploaded on October 11, 2023


Dear Councillor,

You are summoned to attend the meeting of Melton Parish Council to be held on Wednesday 18th October 2023, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.

Pip Alder

Clerk and Executive Officer to the Council

11th October 2023

The Council shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.

Agenda – Part One of Two – Open to the Public

Item No         Item to be discussed

23.107            To receive apologies for absence

23.108            Declarations of Interest

23.108.01          To receive Declarations of Interest in Respect of Items on the Agenda

23.108.02          To consider any applications for dispensations

Members are reminded that they are responsible for ensuring their Register of Interests is up to date

23.109            Public Participation Session          

23.109.01          To receive a report from the County Councillor

23.109.02          To receive a Report from the District Councillor

23.109.03          To consider village matters raised by Members of the Public or Councillors

The opportunity for members of the public to put questions to Councillors and the opportunity for members of the public or Councillors to raise matters of concern/interest in the village, including any matters relating to policing in the parish.

23.110            To approve the Minutes of Full Council from 13th September – MPC(23)M07

23.111            Planning & Transport – Chair of P&T to lead assisted by the Clerk

23.111.01          Planning Applications – to review new applications received

DC/23/3616/FUL Kirby Villas 44 Bredfield Road

23.111.02          Planning Applications – update on any existing Planning Applications
DC/22/4775/FUL – Land South Of Primary School And East Of The Street Eyke

23.111.03          Public Consultations

ESC’s Review of Polling Districts and Places –

To discuss the request by ESC to consider using the Pavilion as a polling station for the Woodbridge Division.

23.111.04          Planning Notices – review Planning Notices received

23.111.05          Planning Appeals – review position on existing Planning Appeals

23.111.06          Planning Enforcement

ENF/23/0027/COND – Deben Meadows (DC/23/0120/DRC)

ENF/21/0086/DEV – Bye Engineering

23.111.07          Local Highways Matters – Paper MPC(23)111.07

23.111.08          Love Woodbridge & Melton (

23.111.09         Neighbourhood Plan Refresh

23.112            Recreation – Chair of Recreation to lead assisted by the Assistant Clerk (Paper MPC(23)112)

23.112.01          Beresford Drive Play Park

23.112.02          Noticeboard at Melton St Audrys

23.112.03          Car Boot Sales 2024 – Paper MPC(23)112.03

23.112.04          TPOs

23.113            To consider Financial and Internal Control Matters – Clerk to report and advice to Council from Chair of FERM

23.113.01          To receive the financial management and budget reports for the period 1 April to 30 September 2023

Papers MPC(23)113.01 and MPC(23)113.01a-g

23.113.02          To consider risk issues –

23.113.03          To consider Data Protection risk issues –

23.113.04          To consider the grant applications for 2023/24 – Paper MPC(23)113.04

23.113.05          To confirm the date of the Budget Working Group meeting for setting the 2024/5 budget

23.113.06          To consider approach to filling Councillor vacancies – Chair to report

23.113.07          Report of decisions made by Clerk/Assistant Clerk under the Openness of Local Government Bodies Regulations 2014 – Paper MPC(23)113.07

Clerk to report

23.113.08          Business Plan Update – Paper MPC(23)113.08 – Chair to report

23.114            Sizewell C        

23.115            To receive and consider reports from Representatives to Outside Bodies

23.115.01          Burness Parish Room Management Committee – Cllr Gradwell to report

23.115.02          Melton Trust – Cllr Martin to report

23.115.03          Melton Primary School – Clerk to report

23.115.04          Melton Messenger – Cllr Brown to report

23.115.05          Suffolk Association of Local Councils (SALC) – Cllr Gradwell to report

23.115.06          Suffolk Disability Forum – Cllr Darby to report

23.115.07          Melton, Woodbridge and Deben Community Partnership – Cllr Packard to report

23.115.08          Woodbridge and Melton Society – Cllr Bann to report

23.115.09          Deben Estuary Partnership – Cllr Packard to report

23.115.10          Adaptive Action Group – Cllr James to report

23.116            To consider Items for the Melton Messenger

23.117            Chair’s urgent business

23.118            Date of next meeting

The next meeting of Full Council will take place on Wednesday 13th December 2023, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.

Part Two of Two – Confidential

Exempt / Confidential Items. It is recommended that the public be excluded from the meeting for the following items of business on the grounds of commercial and employee confidentiality.

23.119                To discuss a confidential item relating to the Neighbourhood Plan Refresh – Chair of Planning to report

23.120                To discuss the current MPC operating model – Chair to report

Please note that meetings may be filmed, photographed, recorded or reported about.