MPC(23)A05
To Members of Melton Parish Council:
Dear Councillor,
You are summoned to attend the Statutory Annual Meeting of Melton Parish Council to be held on Wednesday 14th June 2023, commencing at 7pm, at the Melton Parish Council offices, 17 Riduna Park, Station Road, Melton, IP12 1QT.
Pip Alder
Clerk and Executive Officer to the Council
8th June 2023
The Council shall consider the environmental impacts of all the decisions which it makes in accordance with these terms of reference.
Agenda – Part 1/1 – Open to the Public
Item No Item to be discussed
23.64 To receive apologies for absence
23.65 Declarations of Interest
23.65.01 To receive Declarations of Interest in Respect of Items on the Agenda
23.65.02 To consider any applications for dispensations
Members are reminded that they are responsible for ensuring their Register of Interests is up to date
23.66 Public Participation Session
23.66.01 To receive a Report from the District Councillor
23.66.02 To receive a report from the County Councillor
23.66.03 To consider village matters raised by Members of the Public or Councillors
The opportunity for members of the public to put questions to their Councillors and the opportunity for members of the public or Councillors to raise matters of concern / interest in the village, including any matters relating to policing in the parish.
23.67 To consider co-option to the Council in respect of applications received for the vacancy
23.68 To approve the Minutes of Full Council
23.68.01 Minutes of Full Council from 10th May 2023 – MPC(23)M04
23.69 Planning & Transport – Chair of P&T to lead assisted by the Clerk
23.69.01 Planning Applications – to review new applications received
DC/23/1782/ADN Land At Junction Of Melton Hill And Old Maltings Approach
DC/23/1852/FUL The Hermitage
DC/23/2042/FUL 1 The Brooks
23.69.02 Planning Applications – update on any existing Planning Applications
DC/22/4775/FUL – Land South Of Primary School And East Of The Street Eyke
DC/20/1831/OUT – Land Off St Andrews Place and Waterhead Lane
23.69.03 Public Consultations
23.69.04 Planning Notices – review Planning Notices received
23.69.05 Planning Appeals – review position on existing Planning Appeals
23.69.06 Planning Enforcement
ENF/23/0027/COND – Deben Meadows (DC/23/0120/DRC)
ENF/21/0086/DEV – Bye Engineering
23.69.07 Local Highways Matters – Paper MPC(23)69.07 and verbal report from Cllr Brown
23.69.08 Love Woodbridge and Melton – update and appointment of Councillor to Project Board
23.69.09 East Suffolk Planning Alliance
23.69.10 Transport East – Call for Evidence
https://smartsurvey.co.uk/s/RuralStratCfE
23.69.11 Rural Transport Survey
https://www.smartsurvey.co.uk/s/D03AE6/
23.70 Recreation – Chair of Recreation to lead assisted by the Assistant Clerk
Paper MPC(23)70
23.70.01 TPOs
23.71 To consider, approve and adopt the Annual Accounting Statements and other Financial Reports for 2022/23
23.71.01 To receive and consider the Internal Audit Report
Papers MPC(23)71.01 and MPC(23)71.01a
23.71.02 To receive, consider and approve by resolution the Statutory Accounting Statements for 2022/23
Paper MPC(23)71.02
23.71.03 To consider the statement of Variances
Paper MPC(23)71.03 and MPC(23)71.03a
23.71.04 Arrangements for submission of the Statutory Annual Governance and Accountability Return for 2022/23 and for the exercise of public rights
Clerk to report
23.72 To consider Financial and Internal Control Matters – Clerk to report and advice to Council from Deputy Chair of FERM
23.72.01 To receive the financial management and budget reports for the period 1 April to 31 May 2023
Papers MPC(23)72.01 and MPC(23)72.01a-g
23.72.02 To consider the annual review of Risk Management arrangements
Paper MPC(23)72.02
23.72.03 To confirm a small amendment to the Council’s Standing Orders and Financial Regs
Paper MPC(23)72.03
23.72.04 To consider any changes to the Terms of Reference for Working Groups
23.72.05 To consider risk issues – https://melton-suffolk-pc.gov.uk/documents-base/risk-register/
23.72.06 Councillor Training
Cllr Gradwell to report
23.73 Melton Fete
Cllrs Darby and Gradwell to report
23.74 Sizewell C
23.75 To receive and consider reports from Representatives to Outside Bodies
23.75.01 Burness Parish Room Management Committee – Cllr Gradwell to report
23.75.02 Melton Trust – Cllr Martin to report
23.75.03 Melton Primary School – Clerk to report
23.75.04 Melton Messenger – Cllr Brown to report
23.75.05 Suffolk Association of Local Councils (SALC)
23.75.06 Suffolk Disability Forum – Cllr Darby to report
23.75.07 Melton, Woodbridge and Deben Community Partnership – Cllr Packard to report
23.75.08 Woodbridge and Melton Society – Cllr Bann to report
23.76 To consider Items for the Melton Messenger
23.77 Chair’s urgent business
23.78 Date of next meeting
The next meeting of Full Council will take place on Wednesday 19th July 2023, commencing at 7pm at 17 Riduna Park, Station Road, Melton IP12 1QT.
Please note that meetings may be filmed, photographed, recorded or reported about.
